What are the responsibilities and job description for the Legal Administrative Assistant position at McGuireWoods LLP?
Overview
McGuireWoods LLP has an opening for a Legal Administrative Assistant in our Richmond, VA office. This position supports practice assistants, paralegals, and attorneys in the Tax & Employee Benefit practice area with a variety of administrative tasks. The ideal candidate takes initiative and demonstrates strong organizational skills.
McGuireWoods, one of the world’s leading law firms, has provided legal solutions to corporate, individual and nonprofit clients since 1834. Diversity and inclusion are essential to how we do business, informing how we recruit, retain and promote lawyers and staff to serve clients. Along with excellent benefits, McGuireWoods offers most employees a hybrid remote option allowing flexibility and work-life balance. Our Applicant Disclosures describe your rights. Our Privacy Statement describes how we will process and safeguard your personal data.
Responsibilities
- Performs administrative tasks such as answering phones, arranging meetings/calls as directed, making travel arrangements, calendaring, and submitting expense reports.
- Supports preparing client tax filings.
- Provides administrative assistance in the areas of business development, budget monitoring/reporting, and docket monitoring.
- Prepares material for overnight/mail service deliveries.
- Maintains client and firm files as well as case documents.
- Searches, saves, and reviews Worksite electronic files for specific requests; circulate to appropriate parties per instructions.
- E-files in accordance with court procedures.
- Supports specialized billing requirements, cost reporting, and legal project expectations set by the client(s).
- Prepares, proofreads, and edits legal documents and correspondence.
Qualifications
- Requires high school diploma or GED or an equivalent combination of education and experience.
- Must be proficient with Microsoft products, such as Word, Outlook, Office, and document management software.
- Preferred experience billing software (Elite), and expense reimbursement software (ChromeRiver).
- Must be highly organized, proactive, tech-savvy, able to work under pressure, and be a self-starter.
- Must have strong attention to detail, possess proofreading skills, ability to effectively manage relationships and work as a part of a team.
- Excellent communication and organizational skills.
Have more questions? Connect with a recruiter directly.
