Billing Specialist

For over 70 years McKenney’s, Inc. has attracted the best people as well as the best customers. We pride ourselves on consistently performing above customer expectations. We are constantly challenging ourselves to strive for improvement. As a third-generation family-owned company, we are financially strong and one of the most technology-driven mechanical contractors in the country.


DUTIES & ESSENTIAL JOB FUNCTIONS

• Advanced skills using Excel (i.e. pivot tables, various functions, and shortcuts)
• Advanced experience with Cost Plus Billing
• Advanced computer skills with a focus on spreadsheets and quick learning of new systems
• Able to problem solve, detail-orientated, patient, and critical thinker
• Flexible and works well independently
• Managing outside rental including communication with vendors and the onsite team
• Set-up and on-going management of office supplies for the PMs and job site office
• General purchasing and creating and issuing purchase orders
• Generate documentation including change orders, schedules, and other project-specific work
• Project transaction reports – run as needed on the project
• Accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc.
• Work with PMs on project-specific reporting, scheduling, etc.
• Preparation of entertainment expense reimbursement requests
• Maintain positive and effective relationships with clients, vendors, and onsite team
• Maintain owner-controlled insurance program for McKenney’s and our vendors

Expected Qualifications

• Advanced skills using Excel (e.g. pivot tables, v-lookups, various functions, and shortcuts)
• Experience with accounting software (Microsoft Dynamics preferred)
• Exceptional command of Excel (Adobe Acrobat Professional and Bluebeam preferred)
• High school diploma or GED
• Cost Plus Billing (must have)

PREFERRED QUALIFICATIONS

• Experience as a construction site administrative assistant
• Administrative Certification
• Microsoft Excel Certified
• AIA Billing Knowledge

KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS

• Detail-oriented with strong organizational, team development, and leadership skills
• Ability to prioritize work and handle multiple tasks
• Excellent note-taking skills.
• Able to acknowledge where skillsets can benefit the team and offload team member’s duties.
• Excellent communication skills both written and verbal
• Ability to perform independently with minimum supervision
• Well-developed sense of judgment
• Ability to maintain customer and employee trust and protect operations as needed by keeping information confidential
• Strong interpersonal skills and the ability to interact well within a team
• Ability to use time productively, maximize efficiency, and meet challenging work goals
• Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines
• Ability to take on additional responsibilities as needed as well as determine and manage priorities with minimal guidance
• Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others
• Professional appearance and a polished image that inspires confidence and trust

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.