What are the responsibilities and job description for the Executive Assistant to the CEO position at McKenzie?
🌟 Join Our Team as Executive Assistant to the CEO at McKenzie! 🌟
At McKenzie, we don’t just build spaces; we create experiences that enhance lives. With McKenzie Construction, our general construction division, and McKenzie Craft, our millwork and fabrication division, we are shaping Miami's most creative and engaging environments. If you thrive in a collaborative and engaging work setting and are motivated by the pursuit of excellence, we have the perfect opportunity for you to make a meaningful impact.
Honored as recipients of "Best Places To Work" and "Coolest Office" by the South Florida Business Journal, we pride ourselves on our family-oriented and friendly culture.
Position: Executive Assistant to the CEO
Our Core Values:
🔍 The More You Know: We're driven by curiosity and innovation.
👥 It Takes A Village: Collaboration is at the heart of everything we do.
💖 We Live For This Stuff: Passion fuels our dedication to our purpose.
🔍 The Beauty Is In The Details: We pay meticulous attention to every aspect of our projects.
🧘♂️ OHMMMMMMM: We believe in positive thinking and a healthy lifestyle.
Your Role:
As the Executive Assistant to the CEO, you’ll be a critical part of the leadership team, helping to organize and prioritize the work that drives McKenzie forward. Key responsibilities include:
- Managing the CEO’s calendar, appointments, and meetings, ensuring proper prioritization and time management.
- Coordinating and preparing materials for meetings, such as presentations, reports, and agendas.
- Handling email correspondence, screening for importance and urgency.
- Assisting in organizing and managing projects, ensuring deadlines are met and progress is tracked.
- Maintaining confidentiality and handling sensitive information with discretion.
- Managing travel arrangements, including flights, accommodations, and itineraries.
- Preparing reports and presentations for the CEO and senior leadership.
- Organizing company-wide events, such as meetings, team-building sessions, and leadership retreats.
- Acting as a liaison between the CEO and internal/external stakeholders.
Who We Are Looking For:
We are seeking an organized and proactive professional with:
- Proven experience as an Executive Assistant or in a similar role, preferably supporting C-level executives.
- Strong organizational and multitasking skills.
- Excellent verbal and written communication abilities.
- High level of discretion and confidentiality.
- Proficiency with office software (Microsoft Office, Google Workspace, ERP, CRM).
- Ability to manage complex scheduling and prioritize tasks effectively.
- Experience working in construction or millwork environments (preferred but not required).
- Strong interpersonal skills and the ability to work with diverse teams and stakeholders.
On Our Team, You’ll Enjoy:
- Competitive compensation, including a performance bonus.
- Personal and Professional Development for anyone looking to accelerate their carrier in Construction and or Manufacturing.
- Excellent benefits package, including medical, dental, and vision insurance.
- 401k program.
- Paid time off and several other employee perks, events, team building, and more....
- A friendly, family-oriented culture that values creativity, innovation, and teamwork.
Are you ready to make an impact and help McKenzie continue to thrive? APPLY NOW for immediate consideration – we can’t wait to speak with you!
