Elementary School Lead Secretary (Position for the 2025-26 School Year)

Please apply for this position through the McMinnville School District website: https://www.msd.k12.or.us/departments/human-resources/employment-opportunities/

Job Title: Lead Elementary Secretary

Salary Range: $19.26 - $23.41

Reports to: Principal or designee

Please note that this position is 222 days (11 months) with 6 paid holidays, paid sick leave and paid flexible personal leave (3 days per year). If hired after the start of the school year, days and leave are pro-rated. The McMinnville School District provides generous personal and family benefits including medical, dental and vision coverage.

Job Summary:

To provide office management to the elementary school main office.

Essential Job Functions:

• Performs office management and designated support services by assisting the school administrator with a variety of secretarial and organizational responsibilities.
• Coordinates and trains student assistants, parent volunteers, and substitutes.
• Maintains payroll/leave information and numerous other office records.
• Assures positive and efficient services are provided to students, staff, and community by providing directions and building tours, dispensing of medication, providing first aid, coordinating building use by non-school groups, diffusing potentially volatile situations, and responding to requests for information.
• Initiates and answers telephone calls which include interviewing callers, furnishing desired information or referring callers to proper authority.
• Writes letters and memoranda from rough draft, notes and oral instructions.
• Composes correspondence independently on routine matters.
• Collects data from office records for use by the principal.
• Orders, receives, distributes and inventories school supplies.
• Serves as information liaison for the principal, school staff members, district office personnel, parents, students and the general public.
• Independently answers inquiries and supplies information on a wide range of technical and program matters for administrators, teachers, staff and the public.
• Types a variety of reports, records, and other materials including the School Improvement Plan.
• Handles online substitute system and leave for all staff.
• Schedules appointments and handles mail for the principal.
• Works with requisitions, school budget and processes work orders.
• Provides copy machine training.
• Updates student and staff handbooks.
• Assists with student registration.
• Coordinates the processing of school mailings.
• Provides assistance with meetings by reserving meeting sites, arranging for refreshments, preparing the agenda and notifying the appropriate people.
• Handles first aid and assists with building evacuations.
• Works with student teachers.
• Processes staff evaluations for principal and other personnel paperwork.
• Maintains the financial accounts for student body funds.
• Responsible for being familiar with the school/district policies and procedures which govern the work.
• Prompt and regular attendance is required.

Other Job Functions:

• Performs other tasks as assigned.
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities.
• Participates in various meetings and professional development activities for the purpose of sharing information and/or improving one's skills/knowledge.

Essential Job Requirements - Qualifications:

• Ability to work cooperatively and harmoniously as a team member.
• Ability to plan, organize, and work without close supervision.
• Establishes and maintains effective working relationships with District personnel and the public.
• Maintains confidential information and the privacy of District staff, students, and families.
• Carries out work responsibilities effectively under pressure of deadlines, interruptions, and new or emergency situations.
• Ability to work with a diverse population.
• Ability to respect confidential information.
• Computer skills to include use of word processing programs, database programs and the Google Suite of products.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to walk; sit; and use hands for fine manipulation, handle or feel and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The employee may be exposed to bloodborne pathogens. The noise level in the work environment varies but is usually moderate.

Terms of Employment: Performance of this position will be evaluated annually in accordance with Board policy on evaluation of classified staff.

Note: The description contained herein reflects general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required, and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload. Employees who hold this position may be asked to perform duties of other positions on the same classification level.

MSD believes that every individual makes a significant contribution to our success. The administration reserves the right to modify, add or remove duties as necessary that still reflect the essential functions of the department. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of MSD’s goals.

McMinnville School District recognizes the diversity and worth of all individuals and groups. It is the policy of this district and the board of education that there will be no discrimination or harassment of individuals or groups in any education programs, activities or employment. McMinnville provides equal access to individuals with disabilities.

McMinnville School District provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, marital status, national origin, age, disability or genetics. For more information see District Policy GBA-Equal Employment Opportunity.

Reasonable accommodations for the application and interview process will be provided upon request and as required in accordance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008 (ADA). Individuals with disabilities may contact the director of human resources for additional information or assistance. Speech/Hearing impaired persons may contact the district for assistance through the Oregon Telecommunication Relay Service at 1-800-735-2900 or 711.

Job Type: Full-time

Pay: $19.26 - $23.41 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Work Location: In person

Salary : $19 - $23