What are the responsibilities and job description for the Executive/Senior Executive - Administration (Digital Library Services) Job at MD position at MDIS Pte Ltd?
Company Description :
As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment. We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers. Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society. For more information on Singapore University of Social Sciences, please visit
Job Description : Who We Are
As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment. We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers. Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.
About The Job
The Senior Executive is responsible for providing administrative and operational support to the Library and is also responsible for the financial and procurement matters of library and non-library resources and services. He / she also works collaboratively with library staff to coordinate curricular and research services to support the learning, teaching, and research activities of the SUSS community. The position works closely with the Director, Digital Library in budget planning, human resources, and customer service procedures.
What You Will be Doing
- Manage and coordinate day-to-day administrative and logistical requirements within the Library, including tracking progress on projects, planning and organizing meetings, training sessions, and other departmental events / activities.
- Provide secretarial support for meetings, and serve as primary administrative contact between the Library and other departments in SUSS.
- Perform budgetary, financial, and procurement tasks, including sourcing / renewing, order placement, receipt and invoice processing, fund and vendor management, and the monitoring and reporting of expenditures. Assist in developing and tracking budget for the Library.
- Keep informed of emerging standards and developments in SUSS administration, Finance, IT, and procurement matters in order to develop, maintain, and update departmental policies, procedures, and systems, and ensure quality, operational efficiency, and compliance with the University policies.
- Assist in the implementation of the entire life cycle of the library resources, which includes selection for disposal and replacement. Assist in the promotion of the resources across different platforms and channels. Assist with library services and operations as required. May work some evenings and weekends.
- Participate and / or lead in library-wide initiatives and projects.
- Monitor the training plans and records for all Library staff.
- Ensure proper tracking of and oversee the use, management and disposal of the various assets and inventory of the Library.
- Perform other departmental and organizational duties as necessary or assigned.
Job Requirements
What Do We Offer
At SUSS, we advocate the Spirit of Learning and pride ourselves as lifelong learners. You will gain access to various learning platforms and plenty of development opportunities to support your growth in a meaningful career!
Besides that, you will also get :
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