Legal Administrative Assistant

Mead & Hunt, an award-winning national architecture and engineering firm, is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Legal Department at our West Allis, WI office. The hours for this position could vary weekly from 15 to 30, potentially sometimes more than 30, and may occasionally exceed 40. Since this position is part-time, there are no benefits; however, this position could potentially be converted to a regular full-time, benefits-eligible position and also has potential to support other capacities within the Legal Department.

Responsibilities Include

• Administrative Support
• Handle entire lifecycle of State registrations and licenses, including initial applications, renewals, and amendments, with guidance from legal team.
• Research and monitor Company’s licensing requirements and deadlines.
• Ensure timely submission of required documentation to regulatory agencies.
• Word processing of legal documents, contracts, correspondence, and presentations under the guidance of legal professionals and in accordance with company standards.
• Maintain and organize contracts and other relevant documentation in accordance with company standards.
• Assist with company-wide use of electronic-signature platform.
  
  

• NDA Administration
• Under the guidance of the Department’s attorneys and other personnel, learn to assist with the administration of non-disclosure agreements (NDAs) throughout the organization.
• Assist with the coordination of review and execution of NDAs with internal and external parties.
• Assist with maintenance of a centralized database of executed NDAs.
  
  

• Communication and Relationship Management
• Along with others in the Legal Department, serve as a liaison between the department and internal/external stakeholders.
• Coordinate communication and information flow between legal professionals and other departments.
• Maintain a professional and courteous demeanor when interacting with others.
• Handle confidential and sensitive information with the utmost discretion.
• Facilitate communication and clarification regarding State registration and licensing and NDA terms.
  
  

• Miscellaneous
• Stay updated on changes in regulations, company procedures, licensing requirements, software, and NDA trends.
• Undertake special projects or assignments as directed by the Legal Department.
• Other duties as assigned
  

The Successful Candidate Must Have One Of The Following

• A bachelor's degree (or higher) in liberal arts, legal studies, or any other related field from an accredited college or university AND at least 2 years of relevant experience
  
  

OR

• An associate’s degree in liberal arts, legal studies, or any other related field from an accredited college or university AND at least 4 years of relevant experience
  
  

OR

• If no degree, must have at least 6 years of relevant experience.
  
  

The ideal candidate will have experience with any/all the following:

• Excellent verbal, organizational and time management skills
• Strong attention to detail and accuracy
• Exceptional communication and interpersonal skills
• Ability to learn state licensing regulations and contract administration policies and procedures
• Proficiency in MS Office Suite and ability to learn software applications
• Demonstrated experience in managing sensitive and confidential information
• Self-motivated and able to work independently as well as in a team environment
  
  

At Mead & Hunt we shape the future by putting people first. If you have strong communication and organizational skills, are self-motivated, and can work well both independently and as part of a team, we can help you grow your career working with industry experts on exciting projects. Complete the online application at www.meadhunt.com/careers if this matches your career goals.

Why Mead & Hunt?

• Strong Company Culture
• Robust Career Advancement, Training, & Growth Opportunities
• Employee-Owned Firm
• Flexible Schedules
• Diverse Skillsets, One Company
• Impressive Benefits Package
  
  

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401K plan with a generous company match, life and disability insurance, and an employee assistance program.

Mead & Hunt will not sponsor a visa (H-1B, etc.) for this position.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin.