Executive Assistant

Company Description:

Meade Engineering is a full-service design firm specializing in innovative and cost-effective engineering solutions for data centers, cloud providers, and large-scale construction projects. Our team of expert engineers, designers, and consultants is dedicated to delivering high-quality, reliable, and sustainable solutions that drive the industry forward.

At Meade Engineering, we foster a collaborative and dynamic work environment where creativity, technical excellence, and professional growth are at the forefront. We take pride in our commitment to innovation, efficiency, and superior service-values that not only define our projects but also shape our workplace culture.

If you're looking to be part of a company that values expertise, teamwork, and cutting-edge design, we'd love to hear from you!

Learn more about us at www.meadeengineering.com.

Job Description:

Meade Engineering is seeking a highly organized, proactive, and resourceful Executive Assistant to provide high-level support to our CEO. This position requires flexibility, discretion, and the ability to handle a dynamic workload, including urgent requests and after-hours availability as needed. The ideal candidate has strong coordination skills, excellent judgment, and the ability to anticipate and address executive needs effectively.

This is an on-call position with varying hours based on business demands, including occasional evenings and weekends.

Job Duties:

• Provide flexible, on-demand administrative support to the CEO, ensuring seamless executive operations.
• Manage complex scheduling, including coordinating meetings, appointments, and correspondence.
• Serve as a liaison between the CEO and internal/external stakeholders, ensuring effective communication and follow-ups.
• Coordinate and oversee executive-level meetings, including agenda preparation, note-taking, and follow-up on action items.
• Conduct research, compile reports, and assist in preparing presentations.
• Handle confidential information with discretion and professionalism.
• Manage office and personal tasks, including expense reporting, document organization, and special projects.
• Assist with office operations and ensure coordination between departments for executive-related activities.
• Collaborate with Office Coordinator to oversee office organization, including ensuring meeting spaces and workspaces are well-prepared for executive use.

Minimum Qualifications:

• 5 years of experience as an Executive Assistant or in a similar high-level support role.
• Proven ability to work in a fast-paced, on-call capacity with flexible availability.
• Exceptional organizational, multitasking, and problem-solving skills.
• Strong written and verbal communication abilities.
• High level of discretion, professionalism, and confidentiality.
• Proficiency in Microsoft Office Suite, Google Workspace, and scheduling tools.
• Experience handling executive correspondence, preparing reports, and managing calendars.
• Ability to anticipate needs, think strategically, and proactively solve problems.
• Experience in an engineering, construction, or consulting firm is a plus.

Benefits:

All full-time employees receive a comprehensive benefit package that includes, but is not limited to, medical, dental, and vision insurance with 100% of premiums covered by the employer, short and long-term disability insurance, life insurance, a 401k, vacation time, paid holidays off, and a target yearly performance-based bonus.

MEI is an Equal Employment Opportunity employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.