Human Resources Coordinator

At Meadowood, gracious hospitality defines the style of service and timeless, natural beauty, the sense of place. A rich company culture inspires staff to achieve the highest service standards in hospitality. Join the Meadowood team and experience the pride and teamwork of working alongside a dedicated team of professionals in a truly beautiful setting.

The Human Resources Coordinator provides administrative support for the Human Resources Department. Act as a primary point of contact for employee HR and payroll inquiries.

ESSENTIAL DUTIES AND RESPONSIBILITIES

ADMINISTRATIVE DUTIES

• Complete new employee onboarding process, including collecting necessary paperwork and explaining company policies.
• Conduct regular audits
• Maintain accurate employee data including personal information, employment details, benefits selections, and tax withholding information.
• Prepare and file EEO-1 reporting, annually
• Maintain compliance posters and pamphlet supplies
• Translate documents & training materials
• Mail – post office and inter-office mail
• Complete employment verifications
• EDD correspondence
• Maintain Meadowood Phone Directory (monthly)
• Maintain orderliness of the HR office and ensure office supplies are intact

PAYROLL

• Process payroll deductions such as taxes, health insurance premiums, retirement contributions, and other required deductions (bi-weekly)
• Accurately calculate employee pay based on time and attendance records, including overtime, commissions, and bonuses.
• Work closely with managers to balance commission & gratuities
• Process termination checks in a timely manner
• Prepare reports after each payroll for accounting allocations
• End vacation and sick accruals
• End of month medical billing allocations

BENEFITS

• Enter information in ADP regarding ACA measurement period
• Coordinate Benefit Open Enrollment with HR Manager
• Work w/HR Manager; Benefit census, 401K census
• Assist with benefit orientations for Spanish speakers

RECRUITING

• Conduct on-boarding for all new staff members (includes new hire paperwork and overview of Meadowood Culture and Services Standards)
• Place job postings and ads for open positions as requested by HR managers
• Coordinate interview schedules
• Conduct background checks
• Coordinate pre-employment physicals for potential candidates

EMPLOYEE RELATIONS

• Coordinate and prepare for staff meetings and events
• Ensure Cafeteria bulletin board is up to date with current events
• Coordinate Birthday and Anniversary Cards (on-going)
• Provide translation services
• Follow up with outstanding reviews

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong organizational and planning skills
• Strong ability to multi-task
• Strong verbal and written communication skills
• Excellent problem-solving skills
• Team oriented
• "Can do" approach to work
• Steady under pressure
• Proficient in MS office programs
• Team oriented
• Steady under pressure

Education and/or experience: 2 years of administrative support, preferably in HR (or equivalent experience)

Language skills: Fluent in English and Spanish, both verbal and in writing.

Mathematical skills: Basic math, analysis skills

Computer skills: Strong computer skills, Microsoft programs experience. Payroll and HRS preferred.

Reasoning ability: Capacity to analyze situations critically, apply logic, and make informed decisions by evaluating information and considering various factors.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Estimate 25 % of time is spent on feet and 75% sitting at desk.
• Have frequent need to perform the following physical activities: bend/stoop/squat and reach above shoulders.
• Lifting/carrying 35 pounds occasionally. No lifting over 35 pounds without assistance
• Vision requirements: constant need to produce complete forms, read reports, view computer screen for long periods of time. Frequent need to see small details. Frequent need to see things clearly beyond arm's reach.
• Hearing requirements: constant need to communicate in person and over the phone.

DRIVING REQUIREMENTS: Some driving may be required.

Meadowood is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Meadowood is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Please let us know if you need any assistance or accommodations due to a disability.