What are the responsibilities and job description for the Accounts Payable Specialist - Hiring Immediately position at Mecha Noodle Bar?
Accounts Payable Specialist
25 / hr
ACCOUNTS PAYABLE SPECIALIST
Eat Justice Hospitality is seeking an experienced candidate to fill the role of Accounts Payable Specialist. In this role, the successful individual will assist the Controller with accounts payable responsibilities for multiple entities. This position is full-time time. It averages 40 hours per week and is on-site in our Danbury, CT office.
Responsibilities
- Manage the full accounts payable cycle from receipt of invoices to payment, including coding and entering invoices, matching purchase orders, obtaining approval, and corresponding with other departments for proper general ledger coding.
- Prepare check batch runs, wire transfers, and ACH transactions.
- Responsible for IRS 1099 compliance and reporting.
- Responsible for imaging and record retention of all accounts payable documents.
- Manage vendor relations and build effective partnerships with relevant counterparts.
- Prepare and make bank deposits.
- Field incoming requests via telephone or e-mail in a courteous and timely manner.
- Ensure all disbursements have appropriate approval and backup documentation per policy.
- Sort and distribute incoming correspondence from the mail.
- Monitor and appropriately communicate invoices received but not yet processed.
- Completes vendor maintenance including updating addresses, names, terms, and adding new vendors.
- Collaborate with the accounting team to identify and implement process improvement.
- Assist team with gathering support for all audits, including pulling documentation.
- Investigate and resolve problems associated with the processing of invoices and purchase orders.
- Ensure accurate and timely month-end and year-end close process for accounts payable.
- Facilitates the preparation and tracking of internal and external approval documents and ensures timely communication and follow-up.
- Participates in the development and implementation of administrative standards, policies, and practices for the department.
- Follow up on discrepancies, reconciling vendor statements, and maintaining vendor files.
- Ensures compliance with company policies and procedures.
- Performs other administrative duties within the accounting department.
- Order and maintain office supplies efficiently.
- Maintain a comprehensive and organized filing system for easy document retrieval.
- Process incoming mail.
Qualifications
Requirements
Salary : $25
