What are the responsibilities and job description for the Administrative Assistant for Service Department position at Mechanical Concepts?
Major HVAC manufacturer's representative seeks Administrative Assistant for Service Department
Administrative Assistant is responsible for the day to day clerical requirements of our service operation and assisting the Service Coordinators, Service Operations Manager and Service Manager in various capacities as required.
Qualifications :
Good verbal and written communication skills
Familiarity with Microsoft Office (Outlook, Word, Excel)
Experience with receiving and inventory is a plus
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned.
Receive material for workorders, maintain inventory of material on hand
Work with vendors to resolve damaged material claims
Monitor open purchase orders and follow up with vendors on past due material orders
Track requests for proposal and work change authorizations, update technician’s incentive files accordingly
Process PTO requests
Order technician’s uniforms
Maintain list of vehicles and drivers, serve as point of contact with gas card vendor
Maintain calendar and list of on-call technicians
Assist Service Managers as needed
This position demands a team player that works well under pressure, possesses solid organizational skills and pays attention to detail. Must demonstrate the ability to perform work independently and effectively prioritize work activities.
Paid hourly, overtime paid as needed
Health insurance paid (employee or family)
Health insurance plan (eligibility after 90 day probationary period) includes long term disability coverage (60% of salary after 90 days) and $20,000 term life insurance paid 100% by company
401K after 1 year with matching up to 4% of salary
401K plan includes an optional profit-sharing contribution that has historically been funded 100% since we have had the plan
8 paid holidays per year
Salary : $20,000
