What are the responsibilities and job description for the Procurement Specialist position at MedAmerica, Inc.?
Remote, Nationwide – Seeking Procurement Specialist
Everybody Has A Role To Play In Transforming Healthcare
As a Procurement Specialist, you play a vital role in our mission to improve lives. Responsible include identifying and researching prospective suppliers, reviewing proposals, facilitating renewals, preparing and placing purchase orders and tracking orders to ensure they are received. This position guides full cycle vendor management to include selection recommendations, relationships, and performance. At Vituity we know the impact you can have.
Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done.
Vituity Locations : Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you.
The Opportunity
- Act as a liaison between suppliers and involved departments to resolve procurement-related problems; handle correspondence and resolve issues concerning over-shipments, delivery shortages, changes in quantity, delivery dates, and prices and reports such changes to interested parties in a timely manner.
- Maintain accurate information, including lead-time, pricing, current supplier information, current purchase order data, etc.
- Compare prices and availability from multiple vendors and assess the best vendor to work with to support the implementation of new products and the maintenance of existing products through online channels and backend support systems.
- Work with accounts payable department to resolve invoice disputes, validate vendor invoices, and follow-up to expedite overdue orders.
- Receive and review all vendor contracts (with or without a purchase order) for completeness; business associate agreement (BAA) when applicable, Certificate of Liability, W9, etc. Synchronize with additional parties as needed (i.e. Contracts Director, Finance Director, legal) to get the contract signed and approved.
- Maintain organized filing system (electronic and / or paper) for all purchasing related documentation and contracts.
- Synchronize and facilitate maintenance and other applicable end of term or life tracking.
- Verify purchasing requisitions for completeness including comparing items requested to standard list, clarifying unclear items, ensuring proper justification and approvals, recommending alternatives, etc.
- Track inventory levels as needed including minimum order quantities. Initiate requisition when inventory reaches minimum quantity levels.
- Process purchase orders to vendors, verifying terms and conditions are consistent with company standards. Edit purchase orders as needed.
- Monitor shipments to ensure that goods or services are delivered on time, and in the event of problems, trace shipments and follow up on undelivered or damaged goods.
- Communicate with all applicable parties as necessary regarding specific orders or purchasing in general. Assist when purchasing issues or variances arise.
- Support office and facilities related services to include mail services, property maintenance requests, space planning, office safety protocol, security access management, supply orders, property management liaison, etc.
- Monitor supplier performance and identify opportunities for improvements to ensure company requirements are met and suppliers are aware of their performance.
- Ability to work with operating areas to review standards, processes, and procedures to maximize efficiencies and identify potential areas for improvement.
- Analyze data to identify trends and develop solutions.
- Perform ongoing research into a variety of purchasing-related areas, including competitor products and pricing and customer patterns and trends.
- Guide full cycle of vendor management via vendor search and selection recommendations, analyze business requirements, contract recommendations, and continuous vendor evaluation to ensure best practices compliance and alignment with business objective.
- Understand and support the requirements of internal stakeholders’ procurement needs for a variety of products and services acquired from external suppliers and third-party vendors while determining the ideal number of vendors to meet the business needs without excess.
- Act as a liaison and communicate with vendors as a central point of contact for coordinating, reviewing, and finalizing contracts as required in coordination with management including conflict resolution.
- Write and review product specifications, maintain a working technical knowledge of the goods or services to be purchased. Conduct research to ascertain the best products and suppliers in terms of value, delivery, and quality including control spend, risk management, and build a culture of long-term saving on procurement costs.
- Assist the Business to resolve vendor management issues such as vendor disputes and / or vendor termination.
- Assist all phases of lease files including reviewing and monitoring leases prior to execution and throughout the lease term, monitoring critical lease duties, calculating rental escalations, and initiating appropriate action.
- Work with accounting and property management to audit operating expense billing both estimated prepayments and reconciliation to ensure accuracy.
- Maintain hard copy and electronic Master Lease files.
- Perform all other duties as assigned and associated with the day-to-day operation of a commercial real estate portfolio.
- Purchasing platform (Coupa) administrator for all back-end support and coding needs.
- Troubleshoot and manage outages with support ticketing.
- Liaison with Accounting NetSuite administrator for all integration needs.
- System administrator for all other department supported platforms including Travel platform (TripActions) and internal online stores.
Required Experience and Competencies
The Community
Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.
Benefits & Beyond
Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.
We are excited to share the base salary range for this position is $27.28 - $34.10, exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company’s annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and / or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details.
We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us.
Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity / expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity.
Applicants only. No agencies please.
Salary : $27 - $34
