What are the responsibilities and job description for the Administrative Assistant - Marketing position at Mediabistro?
SUMMARYResponsible for coordination of administrative and clerical activities in the Marketing Department.
Must have Microsoft Suite and Design Software Experience.
ESSENTIAL DUTIES / RESPONSIBILITIESWebsite updates Develop and maintain customer relations.Maintain files, logs, and department schedules.Schedule and assist with Meetings.Update and distribute spreadsheets and reports.Assist Departments with correspondence, distribution, and other duties.Administrative support for departments.Assist with shipping preparation.Provide receptionist relief, when needed.Maintain Billing / Shipping Logs.Maintain notebooks and manuals / procedures.Assist with audits, supplies, copies, refreshments.Assist with company store.Special projects as assigned.Client / visitor arrangements for meetings, lunches, etc.,Assist client / visitors with support services.Assist with Outreach Committee activities.Assist with Company travel arrangements.Perform other related duties, as assigned, for the purpose of ensuring an efficient and effective workenvironment.Ensure activities are conducted in accordance with Atec International Standards Organization(AS9100 / ISO) policies and correct and report any deviations to appropriate area manager / supervisor.
SUPERVISORY RESPONSIBILITIESN / A
AS9100 / ISO SPECIFIC DUTIESBe familiar with and understand Atec Quality Policy and company objectives.Understand required AS9100 / ISO specific Procedures and Work Instructions.Complete all records required by Procedures and Work Instructions.Participate in Atec Continuous Improvement activities as appropriate.Participate in AS9100 / ISO training as required.Cooperate with Auditors.Report any deviations to appropriate area manager / supervisor.
EDUCATION AND / OR EXPERIENCEHigh school diploma or general education degree (GED); or two (2) years of experience in officeenvironment; or combination of education and experience.Proficiency with computer software including Microsoft office products.
CERTIFICATES, LICENSES, REGISTRATIONSN / A
PHYSICAL DEMANDSEmployee is regularly required to sit and stand, walk, stoop, or kneel.
WORK ENVIRONMENTNoise level in the work environment is usually moderate.Extended work hours and / or travel may occasionally be required.
