Production Finance Coordinator

Mediapro North America is a dynamic full-service media powerhouse. An integral part of Spain-based GRUP MEDIAPRO, whose presence spans 28 countries on 4 continents. Mediapro North America is comprised of state-of-the-art studios, including LED volumes, virtual production, and a fleet of state-of-the-art mobile units. With over 25 years of experience within the audiovisual industry, Mediapro US serves many of the biggest names in the entertainment industry, providing 24/7 access and technical expertise.

Production Finance Coordinator

Summary of Role

The Production Finance Coordinator will be responsible for managing the purchase order process from initiation to completion. The role will support the execution of the financial workflow process for a studio and will ensure that all orders for the studio are placed accurately and submitted on time. This role demands excellent organizational skills, attention to detail, and the ability to work independently as well as within a team in a fast-paced environment.

Responsibilities

Create, receive, and manage P.O.s in the required system i.e. SAP

• Update tracker database with required project details.
• Create P.O. with accurate tracker information.
• Monitor and track P.O. status; follow up with workflow approvers and Finance department to ensure agreed delivery time.
• Update all trackers and dashboards with notes, documents, as necessary
• Provide approved P.O. numbers to suppliers and verify vendor information on invoices.
• Request supplier invoices and ensure accuracy.

Proactively collaborate with the Finance Department to ensure timely processing and payment of invoices:

• Submit all necessary payment/ financial information to Finance Department.
• Update tracker database to reflect progress.
• Actively track payment status and communicate estimated timelines to suppliers, vendors, and other stakeholders.
• Address and resolve any discrepancies or issues with account balances promptly.
• Maintain close communication with all parties utilizing all available resources.
• Work with Studio Operations head to identify priorities, and address critical deadlines.
• Ensure P.O. alignment with project budget.
• Provide onboarding support for Talent, and as it relates to POs, invoice processing, timesheets, etc.
• Oversee & maintain all vendor onboarding, payment tracking, PO and non-PO invoice payment processing, and reporting within the studio.
• Coordinate with all payment partners ensuring systems are working properly and flagging roadblocks to the Finance and Operations Leads as they arise.
• Support the Finance and Operations team to accurately input project finance, budgeting, cost tracking, and billing procedures within the Studio.
• Support with data pulls for audits, budgeting and planning purposes.
• Assist with financial tracking and project reconciliation best practices with guidance from Finance, Production, and studio stakeholders

Qualifications

• Bachelor’s degree in Business, Accounting, Finance, Economics or related field a plus
• 3 years of experience within the accounting/finance space, in production finance, payroll & analytics a plus.
• Proficient in Microsoft Office Suite including Excel, Outlook and Teams
• Experience with SAP a plus
• Familiarity with Google Suite, Charting, and reporting databases applications such as Smartsheet, Airtable a plus
• Spanish language proficiency a plus
• Excellent verbal and written communication skills and superior interpersonal skills including courtesy, professionalism, and a cooperative attitude.
• Excellent problem-solving skills with the ability to identify existing or potential problems and recommend solutions.
• Ability to take direction & execute established workflows with pristine accuracy & conscious collaboration.
• Ability to professionally deal with a wide cross section of people both internal and external to the business.
• Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.
• Highly organized and detail-oriented with proven time management skills and ability to prioritize tasks effectively
• Strong clerical skills, including data entry and record keeping
• Demonstrated ability to take ownership of assigned projects and exercise resourcefulness and creativity in obtaining solutions.

Desired Characteristics

• Positive, collaborative demeanor
• Organized and professional
• A proactive attitude with the ability to work independently as well as part of a team

Additional Job Requirements

• Interested candidate must submit a resume
• Must be willing to work on-site in the Medley / Miami Florida Area
• Must be willing to submit to a background
• investigation
• Must be 18 years or older
• Must have unrestricted work authorization to work in the United States
• Must be willing to work late evenings, holidays and weekends per business needs
• Must be willing to facilitate personnel requirements including late and/or last-minute scheduling changes in a 24/7 production work environment.
• Must be willing to travel as needed, sometimes on short notice.
• Must acknowledge and adhere to the MEDIAPRO Employee Manual, Code of Ethics, and Arbitration Agreement as applicable

Note: The above job description is
meant to describe the general nature and level of work being performed. This
job description in no way states or implies that these are the only duties to
be performed by the employee occupying this position.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• SAP: 1 year (Preferred)
• Data entry: 1 year (Required)

Ability to Commute:

• Miami, FL 33166 (Required)

Work Location: In person