Engineering & Product Coordinator - (Remote - US)

Mediavine is seeking an Engineering & Product Coordinator to join our growing Engineering department.

About Mediavine

Mediavine is a fast-growing advertising management company representing over 10,000 websites in the food, lifestyle, DIY, and entertainment space. Founded by content creators, for content creators, Mediavine is a Top 20 Comscore property, exclusively reaching over 125 million monthly unique visitors. With best-in-class technology and a commitment to traffic quality and brand safety, we ensure optimal performance for our creators.

Mission & Culture

We are striving to build an inclusive and diverse team of highly talented individuals that reflect the industries we serve and the world we live in. The unique experiences and perspectives of our team members is encouraged and valued. If you are talented, driven, enjoy the pace of a start-up like environment, let's talk!

Position Title & Overview:

The Engineering & Product Coordinator is a highly organized and proactive individual offering support to our Engineering & Product Departments. The ideal candidate will be instrumental in ensuring smooth operations, effective communication, and collaboration between teams. You will play a key role in assisting with project coordination, meeting facilitation, documentation, and tracking of action items. This role requires strong organizational skills, the ability to prioritize multiple tasks, and a keen attention to detail.

Essential Responsibilities:

• Manage, maintain and organize schedules, anticipating potential conflicts to drive efficiency for Engineering & Product department heads
• Arrange travel as requested for the Heads of Engineering & Product
• Track, monitor and guide progress of projects and action items to ensure they remain on course and are completed with respect to deadlines and organizational developments
• Assist in preparing meeting materials including drafting presentations, handouts and other meeting related materials
• Attend meetings with or on behalf of the Heads of Engineering & Product, taking and organizing notes as requested, highlighting action items and informing teams of key takeaways
• Ensure consistent and efficient interaction with other colleagues across the company
• Manage scheduling and coordinating of team building events and retreats for Engineering and Product teams on a quarterly basis, and provide onsite support at those events
• Assist in scheduling and organizing conferences, workshops, and training for Engineering & Product team members
• Maintain and submit expense reports for Engineering & Product department heads
• Help coordinate and support onboarding efforts for new hires, including scheduling introductory meetings and shadowing sessions
• Coordinate regularly with Executive Assistants across departments to ensure team communication and identify potential overlaps or roadblocks
• Perform other relevant duties as assigned, responding promptly to requests, utilizing closed loop communication, remaining flexible to change, and always conducting yourself with executive presence
• Availability to travel to on-site locations for team retreats, leadership meetings and the annual all hands events approximately 20% of the time

Requirements

Location:

• Applicants must be based in the United States

You Have:

• Bachelor's Degree, preferred
• 2 years of experience in administrative or support role, ideally in a product or engineering-focused environment
• 2 years of experience working in a remote capacity
• Strong proficiency with Google Suite, required
• Experience with AirFocus, Domo, Notion, Jira (or similar tools), a plus
• Experience with Slack, required
• Experience using Mac computers and Apple software
• Experience with setting up and managing virtual meetings and using tools such as Google Meet, Zoom, etc
• Experience building presentations, maintaining reports and drafting/editing documents/communications
• Strong writing skills - you're comfortable setting and accepting direction over email/Slack (either 1:1 or with a large group)
• Strong relationship building skills with a track record of taking the time to get to know your key stakeholders, understand their needs and working styles and you know how to coordinate people to get things done
• Ability to work in a fast-paced environment, prioritize and perform a variety of tasks with little supervision, a strong sense of urgency, and a positive can-do attitude
• A team-oriented approach to work, with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks
• Excellent verbal and written communications skills
• Keen attention to detail and accuracy
• A passion for supporting teams and contributing to the success of projects and products
• Availability to travel to on-site locations for team retreats, leadership meetings and the annual all hands events approximately 20% of the time

Benefits

• 100% remote
• Comprehensive benefits including Health, Dental, Vision and 401k match
• Generous paid time off
• Wellness and Home Office Perks
• Up to 12 weeks of paid Parental Leave
• Inclusive Family Forming Benefits
• Professional development opportunities
• Travel opportunities for teams, our annual All Hands retreat as well as industry events

Mediavine provides equal employment opportunities to applicants and employees. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

We strongly encourage minorities and individuals from underrepresented groups in technology to apply for this position.

At Mediavine, base salary is one part of our competitive total compensation and benefits package and is determined using a salary range. Individual compensation varies based on job-related factors, including business needs, experience, level of responsibility and qualifications. The base salary range for this role at the time of posting is $65,000 - $80,000 USD/yr.