PT - PHC Human Resource Clerk

Description

Summary

The PHC HR Clerk manages the day-to-day operations of the Human Resource office of the PHC department/program. They are responsible for the overall coordination and supervision of employee records and the incorporation of any updates, policies and other documents into those records.  The PHC HR Clerk is responsible for the overall recruitment of the PHC program. S/he reports directly to the PHC Director of the Agency and other duties as deemed necessary.

Responsibilities

1. Plan and implement recruitment and staffing strategies for the PHC department with special emphasis on the services areas needing immediate staffing.
2. Responsible to identify areas of service needing client coverage.
3. Responsible for all recruiting efforts in those identified areas of services, to include participation in local career fairs, going into the community and posting flyers in the areas of need.
4. Responsible for keeping the client service coverage at a minimum of 10% of total census without coverage per month.
5. Interview job applicants; review applications and help in the hiring process.
6. Complete the Personnel Action Form for all new and inactive personnel in a timely manner, within 24 hours of the action.
7. Complete a Criminal History Check for all new potential hires prior to hire date and report findings to the PHC Manager.
8. Complete the I-9 Form with in 3 days of hire for new employees. 
9. Responsible for conducting all the Federal and State OIGs before hire.  On Hire are printed and placed in personnel files. OIG State and Federal Binder:   On Hire in the employee file and the monthly worksheet to include all active employees, vendors, contractors and anyone else we do business filed in the OIG Binder by month.
10. Responsible to conduct the EMR/NAR prior to hire.  They must be printed on-hire and placed in personnel file.
11. File I-9 Forms in a separate file, the PHC I-9 Binder.
12. Responsible for the submission of the Timely Semi-Monthly Compliance of the Employee Census Report.  Due 5^th and 20^th of each month.
13. Timely filing and submission on Unemployment Cases and any follow up correspondence for hearings, participation for hearings
14. The proper documentation and procedures followed on grievances and disciplinary action.
15. Design and conduct new employee orientations Face to Face.
16. Responsible for conducting all employee prior experience and reference verifications.
17. Set up new employee files.
18. Enter new employees in the EVV system.
19. File documentation in employee records in chronological order in appropriate locations.
20. Maintain files in locked cabinets to assure confidentiality of employee information.
21. Assist office staff in locating files and documentation pertaining to employee files.
22. Process and breakdown dismissals and inactive employees. 
23. Maintain and store all inactive employee files.
24. Develop and implement systems to assure organization and timely retrieval of documentation.
25. Audit on a monthly basis 10% percentage of active employee files, to maintain compliance with Human Resource policies. All monthly completed audits are filed in the Monthly HR Audit Binder.
26. Administer and explain benefits to employees, serve as liaison between employees and corporate office.
27. Responsible in completion of OSHA Report/Logs: to be filled out as per regulations.
28. Project a concerned, professional attitude toward departmental personnel.
29. Work to develop a positive rapport with all staff members.
30. Establish mutual goal setting and achievement standards.
31. Demonstrates flexibility and willingness to work on other duties as assigned.

Qualifications

Education, Experience & Job Requirements

This position requires at least the following minimum requirements:

• Spanish Bilingual required.
• Prefer 1 yr of human resources experience.
• Leadership skills (ability to take charge; set objectives; drive to results; team player).
• Skillful in organization of work and in principles of time management.
• Ability to contribute to the quality of care being rendered through constructive communication with primary care staff.
• Good communication skills and ability to establish good rapport with other staff members.
• Demonstrated ability to work with patients and employees.  Demonstrated ability to work in a proactively diverse and inclusive organization.
• Must have excellent written communication by writing clearly and informatively and edits work. Demonstrates accuracy thoroughness and follows through on commitments. 
• Must practice a high level of confidentiality and be able to effectively respond to questions from employees, managers and outside entities. Must have excellent communication skills, both verbal and written. Must be able to work with others to resolve issues and maintain composure in an environment of changing priorities. 
• Must have knowledge of all company policies and procedures. Must be able to work on a timetable, follow instructions, responds to management direction and solicits feedback to improve performance. Should have excellent character references and solid work background. Must be able to read, write and speak English.  Spanish is preferred.
• Must have knowledge and proficiency of office computer equipment and software. Demonstrate ability to multitask and work in a fast-paced office setting.  Proven ability to cope with conflict, stress and crisis situations.  

Driving & Other Requirements

Must have and maintain a valid state driver license, have a registered and reliable vehicle that meets state law standards, and meets the insurance standards of company. Position requires travel between company sites as well as the community.