Associate Facilities Planner

Position Description:

Are you passionate about strategic space planning, optimizing facility layouts, and contributing to master planning initiatives? The Medical College of Wisconsin (MCW) is seeking an Associate Facilities Planner to join our Planning, Design, and Construction team. In this role, you will play a crucial part in shaping the future of our campus, ensuring cost-effective space utilization, and collaborating with legal, finance, and facilities teams to drive institution-wide efficiencies. This is your chance to make a lasting impact on our academic medical environment while working in a dynamic, team-oriented setting.

As an Associate Facilities Planner, you will be responsible for:

• Optimize interior layouts in accordance with analyzing space requirement data to create functional designs and floor plans.
• Manage space information data to analyze current and future space and campus planning needs.
• Conduct periodic space audits to determine space needs and priorities and to maintain accuracy of the space inventory data.
• Manage the documentation and implementation of owned and leased space, furnishings, equipment and finish standards.
• Update centrally located and user requested signage through all owned or occupied facilities.
• Establish and implement methods and procedures to systematically collect, update and measure data integrity related to project planning, design and construction of campus facilities.
• Conduct impact and space utilization studies for on and off campus user groups. Work with users and management to gather information to develop understanding of need and proposed solutions.
• Manage the process, procedures, and planning efforts associated with space requests and space request inquiries.
• Collaborate with other professionals to ensure spaces are efficient and meet the needs of the end user.
• Researching regulations and building codes to achieve optimal results for space planning.
• Provide budget estimates for space modifications and furniture selections.
• Present design concepts to end user through visual aids such as drawings, 3-D imaging, etc.
• Assist with staffing and material for various space management committees and workgroups.
• Form collaborative relationships other campus institutions to effectively manage campus wide planning/growth initiatives.
• Assist project managers with interior design process, standards, and options.
  
  

Preferred Schedule:

Monday - Friday; Standard Business Hours

Position Requirements:

What We’re Looking For

The ideal candidate is a strategic thinker with a strong background in space planning, master planning, and facilities optimization. You should be excited about working in a collaborative, fast-paced environment where you will directly influence long-term campus planning and development.

Required Qualifications

• Bachelor’s degree in Architecture, Environmental Design, Interior Design, or a closely related field.
• Five years of experience in facilities planning, space planning, or construction planning (including internships or degree-required projects).
• Strong knowledge of building codes, ADA requirements, and space utilization best practices.
• Experience with AutoCAD (required) and proficiency in space management software (such as Archibus or Bluebeam).
• Ability to read and interpret architectural, civil, electrical, and mechanical drawings.
  
  

Preferred Qualifications

• Three years of experience in an academic medical, healthcare, or medical research environment.
• Knowledge of furniture standards, signage management, and interior space planning.
• Certification in NCIDQ, NCARB, PMP, AIA, or a related field.
  
  

What to Expect

• Team and Culture
• Join a close-knit, collaborative team dedicated to MCW’s mission.
• Work in an environment that values creative problem-solving and teamwork to develop future-ready spaces.
• Collaborate with experienced professionals who bring deep institutional knowledge and a supportive, learning-focused culture.
• Growth and Opportunities
• Engage in major master planning projects and campus-wide initiatives.
• Work directly with leadership teams and gain exposure to strategic decision-making.
• Career progression within the role
• Work Environment
• Hybrid schedule (50% remote, 50% on-site).
  

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Wellness Reimbursement
• On campus Fitness Facility, offering onsite classes.
  
  

Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination

The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.