What are the responsibilities and job description for the Executive Assistant position at Medical Guardian?
Founded in 2005, Medical Guardian is a leading provider of innovative medical alert systems that empower people to live a life without limits. A member of the National Aging in Place Council, Medical Guardian is headquartered in Philadelphia and provides support to hundreds of thousands of people across the country who are ready to take on the next chapter of life while remaining safe living in their own home. Here at Medical Guardian, we believe that we are doing more than selling medical alert devices; we are saving lives.
The Executive Assistant will provide high-level administrative support to company leaders to ensure they can efficiently accomplish key tasks and company initiatives. They will keep the executive communications organized so that they can easily access the most important information without having to sort through low-priority items. They will manage the executive's daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging transportation. The Executive Assistant will also train other administrative staff in company policies and best practices.
Key Responsibilities:
The Executive Assistant will provide high-level administrative support to company leaders to ensure they can efficiently accomplish key tasks and company initiatives. They will keep the executive communications organized so that they can easily access the most important information without having to sort through low-priority items. They will manage the executive's daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging transportation. The Executive Assistant will also train other administrative staff in company policies and best practices.
Key Responsibilities:
- Assist company CEO with all aspects of professional and personal scheduling.
- Act as the point of contact among executives, employees, clients and other external partners.
- Coordinate travel arrangements
- Prepare and edit correspondence, reports, and presentations
- Act as a liaison between executives and internal/external stakeholders
- Assist in project management and follow up on outstanding tasks to ensure timely completion
- Take minutes during meetings
- Office Maintenance
- Support budgeting and bookkeeping procedures
- Review and prioritize incoming communications, ensuring important matters are addressed promptly
- Organize and maintain files, records, and documentation for easy retrieval
- Plan and coordinate special meetings, events, and other related initiatives
- Support operational functions as needed to align with organizational objectives
- Bachelor's degree or equivalent experience
- Minimum of 3 years of experience as an executive assistant or in a similar role
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Exceptional organizational and time-management skills, with the ability to juggle multiple tasks and prioritize effectively
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- A proactive approach to problem-solving and the ability to work independently as well as part of a team
- Health Care Plan (Medical, Dental & Vision)
- Paid Time Off (Vacation, Sick Time Off & Holidays)
- Company Paid Short Term Disability and Life Insurance
- Retirement Plan (401k) with Company Match
