What are the responsibilities and job description for the Office Manager position at Medpack Group?
About Us: We are a small but rapidly growing cosmetics/skin care contract manufacturer located in the Tampa Bay area. With expertise in the creation of high-quality products, we are constantly striving for excellence. Our state-of-the-art manufacturing, warehousing and laboratory facilities are the backbone of our operations. Supported by a team of dedicated professionals, we are committed to delivering unparalleled quality in every product we manufacture.
We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your responsibility is to establish and maintain a pleasant work environment, ensuring optimal organizational efficiency, communication, and safety.
Responsibilities:
- Overseeing general office operation.
- Extending a warm welcome to visitors and delivering world-class service to our customers.
- Answering telephone calls and emails from customers and clients and directing them to relevant staff.
- Coordinating appointments and meetings and managing staff calendars and schedules.
- Organizing company events and conferences.
- Processing invoices and managing office budgets.
- Supervising, mentoring, training, and coaching our office staff and delegating assignments to ensure maximum productivity.
- Coordinating domestic and international travel, including flight, hotel, and car rental reservations.
- Conduct interviews, facilitate training for new hires, and manage employment paperwork.
- Purchasing office supplies and equipment and maintaining proper stock levels.
- Generating reports, composing correspondence, and drafting new contracts.
- Creating presentations and other high-level reports for effective communication.
- Collaborating with maintenance companies to uphold office cleanliness and safety, and ensuring proper functioning of appliances.
- Regularly reporting office progress to senior management and collaborating with them to enhance office operations and procedures.
Requirements:
- High school diploma or equivalent
- Proficiency in QuickBooks.
- Demonstrated experience in Human Resources.
- Previous experience in office management.
- Exceptional computer skills, including advanced proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
Job Type: Full-time
Pay: $45,000.00 - $50,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
Salary : $45,000 - $50,000
