What are the responsibilities and job description for the Executive Assistant position at medstar?
Join our team as an Executive Assistant at MedStar Georgetown University Hospital in Washington, DC. In this role, you will provide executive support to the Regional Vice President and Chief Philanthropy Officer. This is a full time onsite role at Georgetown University Hospital with working hours 9am-5pm, Monday through Friday.
Job Duties:
· Maintains calendar and appointment schedule for the Senior Executive.
· Performs administrative duties including preparation of correspondence through dictation, composition of written material such as letters and memos, proofreading/editing, creation of databases, spreadsheets and expense reports.
· Ensures smooth office operations by evaluating, reorganizing, and delegating duties to clerical staff in a manner to best serve the needs of the Senior Executive and department
· Handles, screens and prioritizes all telephone calls and correspondence directed to the VP. Reviews, prioritizes, and distributes mail. Provides assistance and direction to callers, visitors and staff as required.
· Organizes and retrieves information on an ongoing basis. Attends designated committee/management meetings and takes minutes. Distributes correspondence and handles follow up related to the meetings as required. Assures that confidential information and activities are handled discreetly, and classified information is safeguarded.
· Organizes, schedules and confirms meetings and/or conferences including logistics, refreshments, conference room facilities, AV equipment and web-based meeting platforms.
· Takes initiative to determine appropriate action and resolution of various day to day matters, issues, and projects when determined to be within scope of authority. Exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action.
Qualifications:
· Associate Degree required or an equivalent combination of formal secretarial training and experience.
· High proficiency with Microsoft Office products.
· Excellent written and verbal communication skills, time management skills, ability to multitask and interpersonal skills.
· Ability to exhibit sound judgment with the ability to prioritize and make decisions.
· Ability to handle confidential information with the upmost discretion.
