Executive Assistant & Office Manager

Executive Assistant & Office Manager

Reports to Senior Vice President, Head of US Commercial

Opportunity

We are seeking a highly organized, proactive, and resourceful Executive Assistant & Office Manager to provide high-level administrative support to the SVP, Head of US Commercial and ensure the efficient operation of the office. This role requires exceptional multitasking abilities, a keen attention to detail, and a strong ability to maintain confidentiality and professionalism in a fast-paced environment.

Responsibilities

Executive Support

• Manage the SVP’s complex calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for internal and external meetings.
• Handle confidential and sensitive information with discretion.
• Act as the main point of contact between the SVP and internal/external stakeholders.
• Coordinate and prioritize incoming requests, ensuring timely responses and follow-ups.
• Manage expense reports, budget tracking, and invoice processing.
• Assist with special projects and initiatives as required.

Office Management

• Oversee daily office operations, ensuring a smooth and efficient workplace environment.
• Maintain office supplies inventory and coordinate with vendors for procurement.
• Serve as the point of contact for facilities management, IT support, and office-related issues, in close contact with the main NYC office
• Plan and coordinate office events, meetings, and team-building activities.
• Ensure compliance with office policies and safety regulations.
• Manage office budgets, including vendor contracts, subscriptions, and general expenses.

Skill/Knowledge Requirements

• Experience: Minimum of 5 years in an executive assistant and/or office management role, preferably supporting senior executives in a corporate setting.
• Education: Bachelor’s degree preferred but not required.
• Technical Skills: Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and familiarity with collaboration tools ( Zoom, Teams).
• Communication: Excellent verbal and written communication skills with strong attention to detail.
• Organization: Exceptional time management and ability to handle multiple priorities effectively.
• Problem-Solving: Strong critical thinking skills and the ability to anticipate needs before they arise.
• Professionalism: High level of integrity, discretion, and ability to handle confidential matters.
• Adaptability: Ability to thrive in a fast-paced and evolving business environment.

Stemline Therapeutics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.