Payroll Clerk

All individuals interested in this position MUST apply via WECAN Vacancy ID #225671 in order to be considered. The position will remain available until filled with the screening of application materials to begin immediately.

Purpose Statement:
The job of Payroll Clerk was established for the purpose of preparing the District payroll and all related reporting requirements related to the payroll functions. This position works as a high performing member of the District’s Business Services Department and reports directly to the Supervisor of Finance.

Essential Functions:
Payroll Processing – Receives timesheets, reviews for accuracy and completeness, enters time data into payroll system, and processes District payroll. Analyzes payroll reports and checks for accuracy, prints, and prepares checks/deposits for distribution. Prepares reports for administration and files reports

System Maintenance – Enters new employees and maintains all payroll related deductions and information within the system. Alters system configurations as needed due to changes in employee group handbooks. Maintain knowledge of proper account coding in accordance with Wisconsin Uniform Financial Accounting Requirements (WUFAR)

Vendor Interactions – Respond to inquiries and process paperwork for outside vendors including, but not limited to, Unemployment and Wisconsin Retirement System (WRS). Performs audits of deduction information and verifies balances on a regular basis with appropriate vendors (ie: TSA third party administrator and WRS). Process electronic deposits of federal/state taxes and social security withholdings. Remit when due. Prepare 941 Quarterly Federal Tax Returns

Communications – Answers employee questions, verifies employment for staff with banks and outside agencies, prepares written reports and data as requested

Annual reporting - Prepares W-2’s and other annual reports required by the District, state, and federal government. Reconciles W-2's and WRS to monthly submissions. Prepare information and reports as requested for annual audit

Fiscal and budget analysis - Performs analysis and verification of payroll influenced budget areas as needed and assigned

Job Requirements: Minimum Qualifications

• Education: Equivalent of Associate degree
• Experience: Minimum of three years of prior payroll experience
• Special Requirements: Strong knowledge of payroll database management systems and basic accounting functions

Personal Attributes Required

Organizational skills, ability to prioritize, ability to handle confidential matters properly, able to work independently, ability to interact effectively with others, ability to perform repetitive work, able to communicate effectively, and general office skills are needed.

Essential Physical/Mental Requirements:
This position is performed indoors.
Must be able to sit or stand for prolonged periods, up to 6 hours in an eight-hour day
Must be able to perform light physical work, frequently lifting up to 10 pounds and occasionally lifting up to 30 pounds without assistance in an indoor setting
Must be able to communicate effectively on the telephone and in person to provide information and assistance
Must be able to move throughout the building and from building to building
Must be able to reach in all directions and bend/stoop to store and retrieve files, use telephone, calculator, computer and other office equipment
Must have dexterity and hand/eye coordination necessary to operate computer keyboard, hand tools, test equipment and other office equipment such as fax machine, printers, etc.
Hearing activity requires the ability to participate in numerous conversations throughout the day, both in person and over the telephone
Must be able to complete job duties in an environment where background noise and frequent interruptions are the norm
Must have the ability to maintain concentration and focus on tasks requiring timeliness and attention to detail

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. Essential job functions are intended to describe those functions that are primary to the performance of this job, and other job duties include those that are considered secondary to the overall purpose of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

All individuals interested in this position MUST apply via WECAN Vacancy ID #225671 in order to be considered. The position will remain available until filled with the screening of application materials to begin immediately.

Job Type: Full-time

Pay: $22.31 - $30.25 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• No weekends

Education:

• Associate (Required)

Experience:

• Payroll: 3 years (Required)

Work Location: In person

Salary : $22 - $30