What are the responsibilities and job description for the Payroll/Accounting Clerk position at Stevens Point Area Public School District?
Payroll/Accounting Clerk - Vacancy ID: 221760
Vacancy Details
Title
Payroll/Accounting Clerk
School/Building
Woodlands School Inc.- State Street Campus
Number of Openings
1
URL
N/A
Close Date (11:59 p.m. Central)
Open until filled
Contact
Name
Jelissa Miller
Title
HR Manager
Email
jelissa.miller@woodlands-school.org
Phone
414-937-4830
Website
http://www.woodlands-school.org
Position Details
Position Start Date
As soon as possible
Salary/Wage
$25.00 Depending upon education/experience
Terms/Schedule
20 hours per week
Appointment Type
Part Time
Description
We are seeking a part time Payroll/Accounting Clerk to join our Woodlands Team.
The schedule will be 20 hours/week with flexible scheduling options.
Salary and benefits provided commensurate with experience.
Woodlands School, Inc. offers an innovative educational program of excellence for the whole child in a diverse environment that prepares the child for lifelong learning in a rapidly changing world. The Woodlands Way is a character-based education approach that helps students recognize and develop positive values.
Started in 1936, Woodlands School is a public charter school through the University of Wisconsin-Milwaukee. With two campuses, Bluemound and State Street, Woodlands utilizes a multi-age classroom model that incorporates SEL and character education into daily instruction.
Content area instruction is standards aligned, rigorous, and provides opportunities for project based learning and real world connections.
Position Summary:
Under the direction of the Director of Business Services, this position supports the Business Office. The primary responsibilities include payroll, accounts payable and accounts receivable.
Essential Duties and Responsibilities:
Payroll:
- Processing of full-cycle employee payroll including salaried and hourly employees, benefits, garnishments, taxes and other deductions
- Reconciliation, processing and payment of payroll payables including federal and state taxes, retirement contributions and garnishments.
- Maintain accurate records of payroll transactions
- Ensure accurate and timely processing of payroll updates including new hires, terminations and changes to pay rates
- Point of contact for all payroll related questions and concerns
- Ensure compliance with federal, state and local payroll, wage and hour laws and best practices
- Ensure all filing requirements are handled accurately and timely
- Process payroll adjustments and corrections as needed
- Employee time off, absences and leave tracking and maintenance
- Fiscal and calendar year end preparation, processing and reporting
Accounts Payable:
- Processes, records, verifies and pays invoices and expenses for goods and services on a timely basis, and responds to vendor queries; data entry of invoices for payment.
- Responsible for the oversight of all vendor maintenance including contract collection, W9s, 1099 processing, invoice payments and reconciliation.
- Maintains, analyzes and reconciles accounts payable ledger accounts.
- Develops, directs, plans and evaluates accounts payable policies and procedures, and ensures external and internal controls and policies are adhered to.
- Prepares a variety of reports, analyzes data, identifies and recommends solutions. Processes, runs and uploads A/P records to the bank.
- May process expenses reimbursement requests for payment.
- Communicates with the purchasing and shipping departments regarding pricing or receiving discrepancies. May set up warranties and/or new end users.
- Reviews vendor statements and communicates with vendors regarding payment status.
Accounts Receivable:
- Prepares, records, verifies, analyzes and reports accounts receivable transactions, and posts customer payments on a timely basis. Ensure timely collection of cash receipts from customers.
- Maintains and reconciles accounts receivable ledger accounts, financial statements and reports.
- Adheres to accounts receivable policies and procedures, and ensures external and internal controls and policies are adhered to.
- Assists in identifying potential problem accounts and sends follow-up correspondence. May produce reports of accounts that are in arrears and analyses of bad debt, and prepares analyses and reconciliations of bill runs to detect fraud. Reviews and monitors credit sources, credit files, customer applications and delinquent accounts.
- Monitors and resolves customer deductions in a timely manner.
Additional Responsibilities:
- Performs other office administrative duties including but not limited to assisting with ordering office supplies and other supplies/services.
- Acts as back up for other office jobs such as the registrar
- Scan and convert physical documents into digital formats using appropriate software and equipment.
- Implement and maintain digital recordkeeping systems, ensuring compliance with organizational policies and legal requirements.
- May assist with miscellaneous paperwork and reporting.
- Perform all other reasonably related duties as assigned
Qualifications
Associate Degree in accounting, finance or related field
Three to five years related experience
Experience running the full life cycle of payroll
Knowledge of principles, methods and practices of accounting
Excellent oral and written communication skills
String problem solving skills
Proficient use of current technologies
Ability to work independently and as contributing member of a team
Must be able to take accountability for actions and demonstrate a commitment to improvement
Customer service oriented
Candidate Requirements
Additional Requirements
- Resume
- Letters of Recommendation
Salary : $25
