Office Coordinator

About The Company

Meneses Law is an accomplished law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Our headquarters is based out of Houston, Texas, and with the expansion to other major cities, our aim is to assist clients to achieve their objectives as placidly and efficiently as possible while minimizing the legal and regulatory risks. The law firm is built on its reputation of providing exceptional customer service delivery coupled with appropriate and outstanding skills, fast turnaround, and the know-how expertise of our legal team.

Job Summary

Meneses Law is looking for an Office Coordinator to support daily office operations and ensure the smooth functioning of all administrative tasks. The ideal candidate will be a self-starter, highly organized, and capable of handling a variety of tasks, from managing office supplies to assisting with operational needs across multiple locations. This role will also require the individual to take on additional duties such as maintaining corporate housing, picking up mail, running errands, and traveling to various satellite offices. The Office Coordinator must be able to take ownership of their projects and responsibilities with minimal direction, allowing them to handle day-to-day tasks autonomously while ensuring smooth operations. They will work closely with various departments, including senior management, to ensure the timely and efficient completion of daily tasks.

Essential Functions/Responsibilities

• Manage and maintain the organization of office space and supplies, ensuring all necessary materials are available for staff use.
• Coordinate with vendors and suppliers to maintain office functionality.
• Perform errands such as picking up mail, delivering documents, and handling office deliveries.
• Maintain and manage corporate housing, ensuring all arrangements are kept up-to-date and in line with company needs.
• Travel to satellite offices when necessary to provide support, deliver documents, or assist with on-site needs.
• Assist in managing office schedules, meetings, and appointments.
• Help coordinate office events, meetings, and staff engagements.
• Act as a point of contact for employees and vendors for any operational needs.
• Support senior management and departments by organizing paperwork and assisting with various office tasks.
• Maintain an organized filing system and ensure all documents are stored in an accessible and confidential manner.
• Prepare reports, memos, and other documents as required.
• Assist with corporate travel arrangements, including booking flights, hotels, and car rentals as needed.
• Perform other duties as assigned, including special projects and additional administrative support.
• Must be able to work independently and manage projects with minimal direction, ensuring timely completion and accurate results.
  
  

Required Skills/Abilities:

• Strong self-starter with the ability to work independently and take ownership of projects from start to finish.
• Excellent organizational skills, time management skills, and attention to detail.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite, MacOS, and office-related software.
• Ability to multitask and manage various office responsibilities simultaneously.
• Strong interpersonal skills and ability to interact with various stakeholders.
• Ability to take initiative and be proactive in identifying areas of improvement.
• Excellent problem-solving skills and ability to remain calm under pressure.
• Ability to prioritize tasks and anticipate the needs of the office.
• Must be able to travel to satellite offices or handle errands as needed (travel up to 15%).
• Must be bilingual in English and Spanish for effective communication with clients and staff.
• Ability to maintain a high level of professionalism and confidentiality.
• Self-motivated and proactive with excellent time management skills.
• Able to type 45 WPM or more.
• Must be able to communicate in English and Spanish.
  
  

Education and Experience:

• Bachelor's degree (preferred).
• At least 1 year of experience in an office coordination or administrative role.
• Experience managing corporate housing or working with vendors is a plus.
• Prior experience working in a fast-paced office environment preferred.
  
  

Job Types: Full-time

Compensation

Meneses Law believes in Work Life Balance. Operation hours are from 8 a.m. to 5 p.m. plus 2 Saturdays a month for certain positions.

Being hired by Meneses Law as an Accounts Payable Clerk means that you will have the opportunity to:

• Salary: $50,000 per year
• Be part of a positive culture
• Earn individual and team incentives
• Start an incredible career
  
  

Benefits For Working At Meneses Law

• Generous compensation
• Work with state-of-the-art technology
• Name Recognition & Prestige Immigration Law Firm
• Sophisticated, Challenging Work
• Structured Training Programs
• Meaningful Career Advancement Opportunities
• Excellent Benefits (Medical (80% ER contribution, Dental (No-Cost to employee), Vision, Life Insurance (Paid), 2 weeks of PTO, 10 days of paid holidays, and 401(k) with up-to- 5% employer match.
• Work Life Balance Schedule
• Birthday and Anniversary rewards
  
  

Qualifications/Requirements

Education/ Experience:

• A Bachelor’s degree, knowledge of MS Office and MacOS.
  
  

Communication Skills

• Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents. English/ Spanish bilingual oral communication is a must.
  
  

Reasoning Skills

• Must be able to analyze information, problems, situations, practices, or procedures to define the problem or objective. Identify relevant concerns or factors, patterns, tendencies, and relationships. Formulate logical and objective conclusions and recognize alternative and their implications.
  
  

Physical Demands

• This position involves regular walking, standing, sitting for extended periods of time, hearing, and talking.
• May occasionally involve stooping, kneeling, or crouching. May involve close vision, color vision, depth perception, focus adjustment, and viewing computer monitor for extended periods. 
• Involves manual dexterity for using keyboard, mouse, and other office equipment. May involve moving or lifting items under 10 pounds.
  
  

Other Skills

• Strong knowledge of business and management principles involved in strategic planning, leadership technique, production methods, and coordination of people and resources. 
• Excellent organizational and time-management.