What are the responsibilities and job description for the Accounts Payable Specialist position at Menn Law Firm Ltd?
Menn Law Firm, Ltd. traces its roots to 1926, when two young lawyers, Homer H. Benton and Alfred C. Bosser, formed a partnership. Benton and Bosser envisioned a law firm that specialized in both advising and advocating on behalf of clients, with a goal to create a preeminent law firm in Appleton with one group of attorneys concentrating on litigation, and one group of attorneys concentrating on business and personal legal matters. Over the years, the firm has grown and evolved, but has stayed true to the vision established by Benton and Bosser, and remains dedicated to providing its clients with timely, practical and cost-effective services of the highest quality.
We are currently looking for a full-time Accounts Payable Specialist to join our Finance team. The focus of this role is to maintain responsibility for accounts payable and general ledger duties while acting as a back up for accounts receivable.
Specific duties include:
- Reviewing accounts payable invoices, assigning vendor numbers and similar identifying data, and confirming correct accounting codes are utilized. Manages recurring EFTs, making necessary edits to payment schedules, and ensures accurate saving of entries. Generates journal entries as needed.
- Processing expense reimbursements and vendor payments, and other payments owed to suppliers. Tracking due dates and ensuring timely submission of payments.
- Reconciling company credit cards and multiple bank accounts, addressing any issues that arise during the process.
- Preparing requested reports, including monthly hour recaps, generating various reports for non-shareholders, and assisting the CFO with tasks as assigned, including data entry and project coordination.
- Acting as back up to Accounts Receivable to ensure workflow continuation.
- Organizing and filing the Firm’s financial documents according to established filing procedures.
Qualifications:
High School Diploma required. Associate Degree in Finance, Accounting or related discipline and a minimum of 2-3 years applicable experience or the equivalent combination of education and experience required. Demonstrated understanding of financial statistics and accounting principles required.
Detailed Ledger experience - accounting areas, including, but not limited to accounts receivable (invoicing cash receipts/application) and accounts payable (vouchers and payments).
Proficiency in Microsoft Office products, most notably Excel. Experience with various software technologies, most notably Tabs3 a plus.
Strong analytical and problem-solving skills, particularly with maximization of costs and efficiencies
Skilled in handling confidential business matters and information with discretion. Excellent organizational and communication skills along with a strong attention to detail required.
Must be able to work in a high-intensity, highly fluid, and fast-paced environment; independent work management required.
Menn Law Firm is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Job Type: Full-time
Work Location: In person
