Office Manager/Business Development Assistant

Job Description

Job Description: Office Manager/Business Development Assistant

Location: Houston HQ Office

Overview:

MEP Green Design & Build is seeking an Office Manager/Business Development Assistant to support daily operations and assist in driving business development initiatives. This dual-role position requires strong organizational skills, a proactive attitude, and the ability to work collaboratively within a fast-paced environment. We are looking for someone with a business development mindset and a creative personality—a candidate who can not only support BD initiatives but also elevate our brand image and marketing materials with a keen eye for design.

Responsibilities

Office Management (40%):

• Oversee daily operations of the Houston HQ office, ensuring smooth and efficient functioning.
• Manage office supplies, equipment, and vendor relationships.
• Coordinate schedules, meetings, and travel arrangements for staff and leadership.
• Act as a point of contact for internal and external communications, including correspondence and inquiries.
• Maintain and organize company files, records, and databases.
• Assist with HR-related tasks such as onboarding, training, and maintaining employee records.
• Maintain communication and schedules for the cleaning crew, landscaping team, and other service providers.
• Ensure the office is presentable and clean on a day-to-day basis, including preparing for client meetings held at the office.
• Stock the kitchen with snacks and beverages and manage the ordering of these items.
• Manage inventory and orders of office supplies and equipment, including printer toner, ink cartridges, pens, paper, etc.
• Water all plants regularly to maintain a pleasant office environment.
• Assist the President's assistant with tasks such as maintaining PE licenses across 50 states, ensuring renewals are completed in a timely fashion.
• Assist in tracking invoice due dates to ensure payments are made on time.
  
  

Business Development (60%):

• Outreach Support: Work closely with the Business Development team to support outreach to architects, developers, and contractors.
• Lead Generation:
• Actively research leads and collect contact information via cold calling, internet searches, and platforms such as ConstructConnect and LinkedIn.
• Investigate new business and project opportunities as they arise (e.g., sending out mass emails daily to generate new opportunities and promote company name recognition).
• Proposal and Contract Management:
• Aid leadership in contract development, handle negotiations, and perform due diligence.
• Track and monitor the status of all upcoming bid proposals and future project opportunities.
• Marketing and Presentation Support:
• Assist with drafting business plans, sales pitches, presentations, reference material, and other documents as required.
• Consistently update, maintain, and organize business development materials as needed.
• Update all marketing presentations and brochures regularly, ensuring alignment with company branding and market needs.
  

Qualifications:

• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Publisher).
• Familiarity with design software such as Canva, Adobe InDesign, and others is a plus.
• Excellent written and verbal communication skills.
• Experience in business development, sales, or marketing is preferred.
• A creative mindset and attention to detail with a keen eye for design.
• Ability to work independently and collaboratively within a team.
• Attention to detail and a proactive approach to problem-solving.
  
  

Benefits:

• Health insurance and other benefits.
• Opportunities for professional growth and development.
• Collaborative and dynamic work environment.
• Federal holidays.
  
  

Company Description

MEPG, founded in 2008 by Dr. Dung Vu, PE, is a global leader in MEP engineering design. Headquartered in Houston, TX, with 11 offices worldwide, we are licensed in all 50 states, Washington D.C., and Puerto Rico. Our expertise spans diverse sectors, including hospitality, mixed-use developments, multifamily housing, restaurants, residential and commercial spaces, industrial facilities, educational institutions, healthcare centers, and storage solutions.

Our internationally integrated team operates around the clock, ensuring rapid project turnarounds, cost-effective solutions, and a client-first approach. With specialized expertise in LEED consultancy, energy modeling, and advanced engineering analyses, MEPG combines the resources of a large firm with the personalized care of a local team.

MEPG, founded in 2008 by Dr. Dung Vu, PE, is a global leader in MEP engineering design. Headquartered in Houston, TX, with 11 offices worldwide, we are licensed in all 50 states, Washington D.C., and Puerto Rico. Our expertise spans diverse sectors, including hospitality, mixed-use developments, multifamily housing, restaurants, residential and commercial spaces, industrial facilities, educational institutions, healthcare centers, and storage solutions. Our internationally integrated team operates around the clock, ensuring rapid project turnarounds, cost-effective solutions, and a client-first approach. With specialized expertise in LEED consultancy, energy modeling, and advanced engineering analyses, MEPG combines the resources of a large firm with the personalized care of a local team.