What are the responsibilities and job description for the Facilities Administrator position at MEPPI?
Position Summary
Are you a proactive and detail-oriented professional with a passion for maintaining top-notch facilities? Join our team as a Facilities Coordinator and play a crucial role in ensuring our buildings are clean, safe, and fully functional. You'll evaluate, plan, coordinate, and communicate maintenance activities, building operations, and construction projects with vendors, service providers, and internal stakeholders.
What You'll Do:
- Support Operations: Assist the Facilities Manager in planning, coordinating, scheduling, managing, and updating all aspects of facility operations, including maintenance, security, repairs, and renovations.
- Vendor Management: Manage contracts for service providers to ensure service standards are met.
- Project Oversight: Oversee projects related to facility upgrades, renovations, and office moves.
- Work Order Monitoring: Monitor the work order system to ensure facility-related concerns or issues are addressed promptly and professionally.
- Daily Inspections: Perform daily facility inspections to identify deficiencies and develop corrective action plans.
- Stakeholder Collaboration: Collaborate with internal stakeholders to identify and address maintenance issues.
- Preventative Maintenance: Develop and maintain preventative maintenance schedules for building systems and operating equipment using MEPPIs business systems.
- Budget Management: Assist in managing the facility budget by tracking expenses, identifying cost-saving opportunities, and forecasting future costs to ensure efficient operation of MEPPI facilities.
- Long-Term Planning: Participate in the development of long-term plans for facility maintenance, upgrades, and improvements.
- Relationship Building: Develop and maintain relationships with vendors and contractors. Coordinate repairs and maintenance with them.
- Documentation: Organize, digitize, and maintain all inspection, maintenance records, repairs, and construction documents using MEPPIs business systems.
- Reporting: Create facility condition reports and heat maps.
- Professional Image: Further the goals and positive, professional image of the company through effective dealings with contractors and other internal departments and divisions.
- Policy Knowledge: Know MEPPIs Quality, Safety, and Environmental policies and discuss their importance and impact on work.
- Backup Role: Serve as backup to the Facilities Manager during times of absence.
What You Will Offer:
- Education: Bachelors degree in Facility Management or equivalent education and experience.
- Experience: Minimum of 3 years of experience in managing facilities, facility operations, and maintenance processes.
- Knowledge: Advanced knowledge of safety regulations, building codes, and environmental standards.
- Skills: Advanced interpersonal and communication skills to effectively communicate with employees and vendors.
- Adaptability: Ability to manage multiple priorities and adapt to change within a fast-paced business environment.
- Technical Proficiency: Advanced computer skills with emphasis on Microsoft Office products and facility management software.
Whats in It for You?
- Comprehensive Health Coverage: Weve got you covered! MEPPI pays 90% of the cost for medical, dental, and vision plans, ensuring you and your family can focus on staying healthy without the stress of high costs.
- Retirement Plans: Secure your future with our 401(k) plan, where MEPPI matches up to 4% of your contributions. Your financial wellness is just as important to us as it is to you.
- Generous Paid Time Off: Work-life balance is key. Begin earning vacation after just 90 days, plus 12 paid holidays per year.
- Career Development: Were invested in your growth. Take advantage of our training programs and educational assistance to elevate your skills and advance your career.
- Exclusive Employee Discounts: Being part of the MEPPI family comes with perks! Enjoy profit sharing and special discounts on our products and services, designed to make your life better.
- 24-Hour Fitness Center: Stay fit with access to our on-site fitness center, available to you 24/7.
Why MEPPI?
At MEPPI, youre not just another team memberyoure part of a mission to innovate and make an impact. As a U.S. affiliate of Mitsubishi Electric, were a leader in providing cutting-edge solutions for power systems and rail transportation. Join our collaborative environment where your ideas matter, and your skills help shape the future.
About Us: Mitsubishi Electric Power Products, Inc. is a leader in the North American power systems, rail transportation, and large visual display markets. Join us, and be part of a global team thats driving the future of transportation and energy solutions.
Equal Opportunity Employer: MEPPI is committed to creating an inclusive workplace. We welcome applications from all backgrounds and ensure that every candidate is considered fairly.
Notice to Agencies and Search Firms: MEPPI is not accepting unsolicited resumes from agencies or search firms for this job posting. Resumes submitted without a signed search agreement will become the property of MEPPI, and no fee will be paid if a candidate is hired as a result of an unsolicited referral.
