Administrative Coordinator

Merced College Mission

Enriching our community through educational experiences and support services:

• Degree/Certificate Programs
• Transfer
• Career Technical Education
• Workforce Training
• Lifelong Learning
• Basic Skills
• Community Engagement

General Description

Examples of Duties

Representative Duties:

• Performs a wide variety of complex, highly skilled administrative support duties for the dean, faculty, and support staff to which assigned, involving the use of independent judgment and an understanding of School, division, and District policies, procedures, functions, and operations
• Manages and facilitates office workflow and daily functions
• Coordinates faculty and support staff evaluation processes; compiles, renders, and disseminates faculty evaluation results
• Assists dean and faculty leads with the formulation, production, and maintenance of the schedule of classes
• Ensures accurate accounting and preparation of instructional items including faculty schedules, faculty load sheets, and related forms and documents
• Identifies, troubleshoots, resolves and recommends solutions related to School processes
• Produces reports, publications, forms, bulletins, and brochures relating to the School
• Assists dean in administration and maintenance of assigned budgets
• Schedules, attends and participates in a variety of professional meetings, committees, and District events
• Records, transcribes and prepares minutes and summaries of actions taken and effectively disseminates pertinent information
• Assists students by providing information related to the School and regarding types of services and programs available at Merced College
• Maintains students’ program records, files documentation in accordance with federal and state laws, and district policies as it relates to the School
• Serves as a liaison to individuals, groups, associations, and professional agencies to coordinate activities, provide technical assistance, advice, and support
• Trains dean, faculty and support staff on application of processes, policies, procedures, and current technology
• Disseminates information where judgment, knowledge, confidentiality, and interpretation of policies, procedures, and regulations are necessary
• Coordinates travel and accommodations related to the School’s programs
• Orders and issues supplies; prepares requisitions, designates accounts to be charged, and follows up on purchase orders for the School
• Maintains and updates the School web pages
• Trains, assigns, and oversees student assistants
• Maintain currency with technology used by the District
• Other related duties as assigned

Knowledge of:

• Office management
• Budget management
• Time management principles
• Current Microsoft Office technology and programs
• California Community College system
• Project management
• Principles of business letter and report writing, including the use of good English, spelling and punctuation

Ability to:

• Work independently
• Prepare and edit reports, presentations, and other materials
• Train and supervise student workers
• Transcribe minutes for meetings efficiently and effectively
• Keyboard at 55 net words per minute from clear copy
• Operate automated and specialized office equipment, including a computer and printer
• Utilize standard and specialized software formats
• Deal with the public and other District employees in an effective, tactful, and diplomatic manner
• Work cooperatively with others
• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

• Associate's degree AND at least one year of applicable experience
  OR
• High school diploma OR GED AND four (4) years of applicable experience
  OR
• The equivalent education and experience
• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment:

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends

Physical Ability to:

• Hear and understand speech at normal levels
• Communicate so others will be able to clearly understand normal conversation
• Read printed matter and computer screens
• Stand or sit for prolonged periods of time
• Bend and twist, stoop, kneel, crawl, push, pull
• Reach in all directions
• Work at a desk, conference table or in meetings of various configurations
• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)
• Resume
• List of three professional references (no reference letters permitted)
• If applicable, legible unofficial college transcripts; transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired
• If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing. https://www.ctc.ca.gov/credentials/transcripts

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled on site.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee’s only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our Merced College Benefits Website for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office.

Merced Community College District is an Equal Opportunity Employer

Merced College offers a wide range of employee benefits at minimal cost to the employee.

CLASSIFIED Health Benefits
Cost is $12.00/month for 10 months/year. There is no cost during June and July. $12.00 covers the following as long as the members use Plan providers:

• Medical (Anthem Blue Cross):$100 deductible for each family member or $300 deductible per family paid by employee each calendar year.100% coverage after deductible is paid (except for emergency room visits which cost $100 unless the person is admitted to the hospital).
• Dental (Delta Dental):
• Vision (VSP):
• Prescription (Navitus):
• $50,000 life insurance policy on employee.
• Short-term and long-term disability

• Public Employees Retirement System (PERS)
• District and employee both pay into both social security and Medicare.

• Holidays – 11 paid plus 5 days during Christmas
• Vacation – 12 days
• Sick leave - 12 days