Admissions & Records Senior Evaluator

Admissions & Records Senior Evaluator 

Salary: $5,504.00 - $6,963.00 Monthly

Job Type: Full Time

Job Number: 20250312

Closing: 4/4/2025 11:59 PM Pacific

Location: Merced College, CA

Department: 

Range 26 

40 hours/week 

12 Months/Year 

Interview dates to be determined 

Ready to join the transformation? Merced College is not just your ordinary community college - we're pioneers of change, ready to redefine the educational landscape and set new standards for excellence! Situated in the heart of California's vibrant Central Valley, Merced College isn't just a workplace; it's a gateway to endless possibilities!Innovation at its Finest: At Merced College, innovation isn't just a buzzword - it's our way of life! We're committed to staying ahead of the curve with cutting-edge technology, transformative instructional practices, and unparalleled customer service. Join us as we pave the way for the "new" community college experience!Invested in you: At the heart of Merced College's success are our dedicated employees. That's why we prioritize your well-being, happiness, and professional growth. With a culture of support and employee engagement initiatives, we ensure that every member of our team feels valued and empowered to reach their full potential.About Us: Founded in 1962, Merced College boasts a rich history of academic excellence and community engagement. But we're not stopping there! We're on a mission to revolutionize the community college experience, blending tradition with innovation to create a dynamic learning environment unlike any other.Location Perks: Nestled amidst stunning natural landscapes, Merced is more than just a place to work - it's a lifestyle! Imagine living in a picturesque town with access to the Bay Area, Sacramento, and the breathtaking Yosemite National Park just a stone's throw away. With affordable housing options and a thriving community of 90,000 residents, Merced offers the perfect balance of urban amenities and small-town charm.Don't miss out on this incredible opportunity to be part of something truly extraordinary. Join the Merced College family today and embark on a journey of innovation, growth, and fulfillment! If you're passionate about making a meaningful impact, fostering innovation, and empowering others to succeed, then Merced College invites you to join. Embrace the opportunity to be part of a dynamic community dedicated to shaping the future of higher education. Apply now and let's embark on this exciting journey together! Apply now and let's shape the future together!

Are you a dynamic, innovative, and motivated professional with a passion for student success, academic evaluations, and leadership? Merced Community College District is looking for a forward-thinking leader to drive efficiency, enhance evaluation processes, and guide a team in shaping student futures. If you're ready to make a real impact, improve academic pathways, and lead an evaluations team toward excellence-this is the opportunity for you! 

Merced College Mission

At Merced College, students are our focus, and we are known by their success. We transform lives through education and workforce development.Merced College Vision

Enriching our community through educational experiences and support services:

• Degree/Certificate Programs

• Transfer

• Career Technical Education

• Workforce Training

• Lifelong Learning

• Basic Skills

• Community Engagement

Merced College promotes student success through equitable access, continuous quality improvement, and institutional effectiveness, all with a focus on student achievement.

General Description:

Under the direction of the Director of Admissions, Records and Follow-Up Services, performs specialized technical duties related to the evaluation and processing of student transcripts, determining if program graduation requirements have been met; carries out mandated and/or desirable research in support of evaluation of student records, certifies equivalent course credit; monitors, evaluates and certifies ADT transfer completion: maintains and improves transfer data; investigates and resolves complex technical problems and issues; ensures all evaluations deadlines are met; and serves on committees directly relating to the assignment.

Examples of Duties

Essential Functions:

• Researches, verifies, analyzes and assesses student transcripts and academic histories, accurately translating grading systems and course credit awarded from other institutions; award equivalent credit based on educational, military and other backgrounds through analysis and comparison of Merced Community College courses

• Serves as researcher of catalogs and course information to/from other colleges and universities using on-line and other data sources; evaluates catalog information to establish whether course-to course equivalencies and competencies have been met

• Evaluates international transcripts received per articulation agreements and from approved transcript translation services

• Researches, articulates and builds other schools and corresponding coursework in various evaluation data base systems to aid evaluators and counselors in student transcript evaluation

• Develops, monitors, improves, and oversees data file systems and supplementary databases and datasets: provide oversight to these databases

• Provides training to incoming evaluations staff

• Serves on technical implementation team for development of new/changing processes and platforms related to Admissions and Records

• Provides information, assistance, interpretation, and clarification to graduation applicants and counselors in analyzing student records for placement decision making, course substitution and course petition policies

• Interpret, verify, and apply AP, IB and Credit by Exam units based on established District Policy; posts grades earned through CBE and 2 2

• Processes CSU GE, IGETC and Reciprocity certifications as required

• Receives and processes relevant certification documentation and properly executed subpoenas of student records; both state and federal

• Performs technical review and processing of graduation application information verifying through set audit processes the proper completion of program and other graduation requirements, communicates application outcomes to student applicants, enters awards in established data platforms, and assists in the preparation of related reports for the District graduation ceremony

• Serve on Graduation committee, prepare and mail graduation information packets to graduates, assist as needed in the planning of the graduation ceremony

• Develops and maintains graduation statistics and prepares related reports for the District graduation ceremony and other department needs

• Collaborates with department faculty, staff and students to obtain information for research, development and evaluative purposes

• Serves on Degree Audit team to ensure accuracy and integrity of the database

• Serves as Admissions representative to the Curriculum committee

• Reviews and ensures timely reporting of AAT/AST information to e-Verify system data base by evaluations team

• Prepares, scans, and coordinates imaging of student incoming transcript and graduation application records; maintains integrity of imaged transcript file data

• Interprets Admissions and Records and District policies and applies them in a variety of procedural situations

• Assists with the application/registration process as needed

• Other related duties as assigned

Knowledge of:

• Research and data evaluation techniques relating to student records

• Computer programs that support this level of work including data base management and spreadsheet applications

• Transfer and admissions requirements

• Document evaluation techniques and practices

• Methods and techniques of effective communication and customer service

• Effective time management and organization skills

• Rules, regulations, and policies of the admissions and records office and the district

Ability to:

• Perform document research and evaluation with speed and accuracy

• Perform mathematical computations rapidly and accurately

• Work with minimal supervision

• Work with established data bases to accurately create and maintain data

• Communicate effectively, both orally and in writing

• Prioritize, plan and organize a variety of work assignments

• Establish and maintain effective working relationships with those contacted in the course of the work

• Promote and incorporate culturally affirming DEIA and anti-racist principles to nurture and create a respectful, inclusive, and equitable learning and work environment. In conducting their duties, staff members shall respect and acknowledge the diversity of students and colleagues.

Typical Qualifications

MINIMUM QUALIFICATIONS

Required:

• Bachelor's degree AND one (1) year of applicable experience OR applicable certifications

OR

• Associate's degree AND four (4) years of applicable experience AND applicable certifications

OR

• The equivalent education and experience

• Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students

PHYSICAL DEMAND AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individual with disabilities to perform the essential job functions.

Environment

Work is performed primarily in an office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends.

Physical Ability to:

• Hear and understand speech at normal levels

• Communicate so others will be able to clearly understand normal conversation

• Read printed matter and computer screens

• Stand or sit for prolonged periods of time

• Bend and twist, stoop, kneel, crawl, push, pull

• Reach in all directions

• Work at a desk, conference table or in meetings of various configurations

• Operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard

Vision:

See in the normal visual range with or without correction

Hearing:

Hear in the normal audio range with or without correction

Supplemental Information

How to Apply:

• Submit a complete application by the closing date/time on the Merced College career pages at https://www.governmentjobs.com/careers/mccd/transferjobs

Required Documentation:

• Letter of interest addressing your qualifications for the position (cover letter)

• Resume

• List of three professional references (no reference letters permitted)

• Legible unofficial college transcripts (undergraduate and graduate); transcripts must include the degree major and date the institution granted the degree; official copies are not required unless applicant is hired

• If applicable, foreign transcripts must include a U.S. evaluation and translation completed by an approved organization per the State of California Commission on Teacher Credentialing http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf https://get.adobe.com/reader/

Only the required documentation as listed above will be accepted for this recruitment. Any additional documentation will be removed from your application profile.

Interview Information:

Those applicants deemed highly qualified for the position will be invited to appear for oral interviews before a screening committee. A limited number of candidates will be invited to interviews. Interviews will be scheduled onsite.

Employee Benefits:

Health benefits for the employee and all their eligible dependents cost employee's only $12 per month and provide access to PPO medical coverage, PPO dental coverage, VSP Vision coverage, and more! Please visit our https://www.mccd.edu/about-merced-college/divisions/human-resources/benefits/ for more details about our incredible employee benefits. In addition, sick leave and retirement benefits are also provided.

Condition of Employment:

The selected candidate must be fingerprinted and tested for tuberculosis at his/her own expense prior to the start of employment. In compliance with the Immigration Reform Act of 1986, all new employees are required to verify their identity and the right to work in the United States. All offers of employment are subject to approval by the Board of Trustees. The applicant must be able to perform the essential functions of the position with or without reasonable accommodations.

Individuals with disabilities may request any needed accommodation to participate in the application process. Please submit your request with your application to the Human Resources Office. 

Merced Community College District is an Equal Opportunity Employer

To apply, visit https://apptrkr.com/6099706 

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Salary : $5,504 - $6,963