AP Specialist

ACCOUNTS PAYABLE SPECIALIST JOB DESCRIPTION

Company Overview

Join our fast-paced trucking and warehousing company, where efficiency and teamwork drive our success. We are seeking a dedicated and detail-oriented Accounts Payable Specialist to support our financial operations and contribute to the smooth running of our business.

Position Overview
The Accounts Payable Specialist will manage all aspects of the accounts payable process, including reviewing, processing, and reconciling vendor and invoices. This role requires someone who is detail-oriented, efficient, and capable of maintaining accuracy under tight deadlines.

Responsibilities

• Assign bill to the proper cost center
• Work with vendors to resolve past due bills and reconcile monthly statements with vendors within the transportation and warehousing industry.
• Manage accounts payable using accounting software and other programs
• Handling accounts payable for separate entities and vendors
• Processing bills for payments to ensure they are paid in a timely and accurate manner while adhering to departmental procedures
• Matches the corresponding purchase order to incoming bill with all supporting documentation
• Investigates and resolves problems associated with processing of bills
• Maintains and updates transactional logs, and various spreadsheets
• Communicates with vendors by phone, fax, and email
• Performs and/or assists in the monthly billing process
• Assists in various office projects
• Purchasing of warehouse/office supplies
• All other duties as assigned

Position Requirements:

• One-year previous accounting experience
• A good working knowledge of Microsoft Office products, and Quick Books
• Must be able to setup and maintain excel spreadsheets
• Must possess excellent reasoning, analytic, and critical thinking skills
• Excellent phone skills & writing skills
• Very organized, able to maintain files and retrieve information quickly
• Must be able to multi-task in a fast-paced environment with a high attention to detail

Preferred Requirements:

2-year associates degree in accounting preferred

Physical Requirements:

• Ability to sit at a desk for extended periods.
• Occasional lifting (up to 20 lbs).
• Navigating stairs and maintaining hand-eye coordination for data entry.

Other Requirements:

• Reliable transportation to and from the workplace.

• Proficiency in accounting software and Microsoft Office Suite (Excel, Word).
• Experience in the trucking and/or warehousing industry is a plus but not required.

Benefits
We offer a competitive benefits package, including:

• Medical, dental, and vision insurance.
• Two personal days per year.
• Paid sick leave, vacation and holidays.
• Company-matched 401(k) retirement plan.

Schedule

Full-time, Monday through Friday 8am-4:30pm. There may be some flexibility with hours.