Receptionist (Mornings, Part-Time)

Join a Meaningful Profession with Mercy Haven!

Discover the difference between a job and a fulfilling career by becoming a vital part of Mercy Haven's mission. We are dedicated to providing homes and services to diverse populations in crisis, including those living with mental illness, homeless families, veterans, domestic violence victims and the elderly. Recognized as a Newsday Top Workplace on Long Island for three years, we invest in our employees' success and offer an excellent benefits package.

We are currently seeking a Part-Time Morning Receptionist. In this role, you will be assisting the Office Manager with all office responsibilities, including set-up and breakdown of meeting spaces, the greeting of visitors, management of the front receptionist desk, and task support to all departments, as needed.

Responsibilities:

• The efficient and warm reception of guests and staff
• Prompt and accurate attending to the phones and the public's inquiries
• Appropriate documentation of calls and visitors
• Appropriate referrals of calls to other resources, when possible
• Responsible for the setting of standards for staff in regard to care of office systems and equipment
• Presenting clear and consistent directions for office procedures
• Taking part in hospitality for meetings and guests and create a welcoming environment for staff and guests
• Organizing office routines and completes the assigned task
• Receives and distributes mail
• Assists staff with all correspondence
• Sends out applications for housing, creates and maintains residential files, and enters data for the intake process
• Responsible for accuracy of residential records before admitting and upon discharge
• Works with staff to complete all statistical reporting and accountability reports to funding sources
• Assists the Director of Facilities with mailing out inspection notices
• Generates staff and resident birthday cards
• Updates staff phone list and maintains an accurate daily record of staff out-of-office/meetings and travel
• Maintains office calendar and reserves rooms for meetings
• All other duties, as assigned

Requirements:

• Experience working in an office setting and knowledge of office practices
• Experience with printers, copiers, postage machine, and office equipment
• Able to work in a fast-paced environment and act with a sense of urgency
• High School Diploma or Equivalent
• Proficient with Microsoft Office Suite
• Physical Requirements: remains stationary for long periods of time in the office, moves intermittently throughout the office during work hours, reaching overhead, may push or pull 15-20 pounds daily, repetitive wrist/finger movement, read/write reports and use computer on daily basis.

Shift: Monday - Friday Mornings (8:30am - 12:30pm)

Pay Rate: $19.00 an hour

Location: Islip Terrace, NY

Learn more at mercyhaven.org!

MERCY HAVEN IS COMMITTED TO A POLICY OF EQUAL EMPLOYMENT OPPORTUNITY AND WILL NOT DISCRIMINATE AGAINST AN APPLICANT OR EMPLOYEE ON THE BASIS OF RACE, RELIGION, GENETIC PREDISPOSITION, CREED, COLOR, NATIONAL ORIGIN, ANCESTRY, SEX, SEXUAL ORIENTATION, AGE, MARITAL STATUS, VETERAN STATUS, DOMESTIC VIOLENCE VICTIM STATUS, DISABILITY OR ANY OTHER PROTECTED CATEGORY UNDER APPLICABLE LAW.

Salary : $19