Office Administrator

We are seeking a detail-oriented and analytical Office Administrator to support our Property Tax practice. This role involves handling property tax assessment notices, tax bill processing, data entry, mail handling, and compliance tracking. The ideal candidate is highly organized, proactive, and possesses strong problem-solving and research skills.

Key Responsibilities

Administrative & Data Management

• Process, review, and enter property tax assessment notices, tax bills and other jurisdiction related documents into the system.
• Organize and maintain physical and digital filing systems.
• Upload and verify property data in the company database, ensuring accuracy and integrity.
• Research and reconcile data discrepancies in property tax records.
• Receive, sort, and distribute incoming mail, scanning and uploading tax-related documents.
• Answer phones and direct callers as appropriate.
• Other duties as needed.

Property Tax Compliance & Coordination

• Track and monitor tax bill deadlines, appeal deadlines, and compliance requirements.
• Verify property tax assessments and resolve discrepancies with taxing authorities.
• Assist with jurisdictional data requests to meet statutory filing deadlines.

Qualifications & Skills

• Ability to prioritize tasks, work on multiple assignments, and manage ambiguity in a deadline-driven environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Access) and Adobe Acrobat.
• Ability to research and navigate county websites for property data and tax information.
• Strong organizational skills and ability to maintain database integrity.
• Team-oriented with a proactive approach to problem-solving and follow-up.
• Valid driver’s license and reliable transportation.

Preferred Qualifications

• High-school or General Educational Development (GED) diploma required.
• Property Tax or Commercial Real Estate experience preferred.