Accounting Manager

Job Description

The Company has been included in the inaugural list of The Best Companies to Work for Among U.S. Law Firms by U.S. News & World Report for 2024. Come join our award-winning team!

The Company is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. The Company prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, The Company has committees – such as the Wellness Committee and the Mental Health and Well-Being Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on the company's use of above-industry-standard software and in their role.

We are seeking a highly organized and proactive [position name] to join the [department] team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

Duties

Management

• Maintains and enforces a documented system of accounting policies and procedures.
• Oversees and supports the operations of the department and staff in Florida and the North East to ensure achievement of the department's goals and objectives.
• Responsible for supervising and assisting, Accounts Payable, Accounts Receivable, Banking, Billing, Trust, Client Relations, Collections, etc.
• Provide support to the accounting staff on day to day tasks as needed.
• Resolves escalated issues from staff.
• Provides day-to-day support to Firm's Chief Financial Officer in Accounting department management.
• Assists the Chief Financial Officer with the implementation of new technology or standard operating procedures for the department.
• Ensures that all incoming emails/correspondences to the Accounting department are addressed promptly.
• Oversees the monitoring of unapplied and trust balances as well as unbilled WIP.
• Oversees the monthly bank reconciliations process for operating and trust accounts.
• Ensures that billing and collections statements are timely prepared.
• Ensure all expense reports are processed and paid on time.
• Communicates with bank officials regarding ach payments, wire transfers notifications, bank account status, etc.
• Assists in training or coordination of training for new hires to the accounting department.
• Provides management with regular status reports regarding daily balances and transactions.

Transactions

Monthly

• Review and finalize bank reconciliation report before presenting to the Director of Finance.

Quarterly

• Prepare and reconcile additional compensation and provide the report to Human Resources for importing into the payroll system.
• Prepare and reconcile sales and use tax filing for Florida and the NE.

Annual

• Work alongside accounts payable in the preparation and filing of 1099 forms (NEC and MISC).

As needed

• Assist the HR Department with opening and maintaining state tax accounts for payroll and other compliance filings.
• Maintains an orderly accounting electronic imaging system (Expert Image).
• Maintains a system of controls over accounting transactions.

Requirements

Any and all other duties as assigned.

• A Bachelor's Degree in Accounting combined with five or more years of related experience or training in accounting procedures, specifically in a law firm setting.
• Must have the ability to respond effectively to the most sensitive inquiries and complaints and possess strong verbal and written communication skills.
• Must have experience interpreting financial statements, recording journal entries, performing higher-level calculations for budgets, statistical analysis, and probability statements.
• The accounting manager must use the utmost discretion in all aspects of the job.
• Must have experience in Aderant Expert or similar legal software. Microsoft Office experience with proficiency in Excel.