What are the responsibilities and job description for the Philanthropy Campaign Administrator position at MERRIMACK VALLEY YMCA?
Under the direction and guidance of the Chief Operating Officer, the Philanthropy Campaign Administrator will represent the YMCA professionally and in a manner in accordance with the mission and goals of the YMCA. This position is responsible for providing high level administrative functions for the Philanthropy Departments and maintaining accurate data entry and communication for Philanthropy. Confidentiality and attention to detail is of the utmost importance.
- Responsible for entering all donations (annual, capital, special event, endowment, grants) in a timely manner
- Maintains donor records in database and in department records for annual campaigns, capital campaigns, special events, endowment, and grants, ensuring that all relevant information about donors and prospects are updated and accurate
- Generates weekly reports to track progress on philanthropic efforts for grants, annual campaigns, capital campaigns, and special events
- Produces pledge cards, donor lists, mailing lists and other data reports on a scheduled basis and as needed
- Sends out weekly payment receipts, monthly invoices and pledge reminders
- Send out weekly thank you letters for Annual Campaign, Special Events, and Grants
- Complete year end tax letters for individual and organization donors
- Provides support for fundraising initiatives as requested such as scheduling, preparing materials for fundraising activities, etc.
- Provides administrative assistance in donor engagement, cultivation, and solicitation initiatives
- Collaborates with payroll for staff donations via payroll system
- Assists with grant reporting
This position has a primary impact on the overall delivery of the administrative functions for the Association. Properly maintained data files and records expedite annual compliance audit and investigations as well as communications with our members, staff and donors. The effect on the end result of this position contributes to the overall success and engagement of our employees and donors of the Merrimack Valley YMCA.
- Two or more years administrative experience.
- Experience with data entry. Philanthropy Management experience preferred.
- Proven organizational, critical thinking and administrative skills with keen attention to detail and strong time-management.
- Strong interpersonal and customer service skills.
- Strong data management and anlaysis skills.
- Emotional maturity to handle significant items of a confidential nature.
- Desire to learn, grow, and contribute to creative solutions
- Strong attention to detail to ensure accuracy
- Strong proficiency in technology including: Outlook, Excel, PowerPoint, and Word
- Analytical and problem solving skills
- Excellent organizational skills to manage multiple projects simultaneously and meet deadlines.
- Strong communication skills, verbal, and written.
