What are the responsibilities and job description for the (On-site) Assistant Project Coordinator position at Merritt?
ON-SITE MENTOR, OHIO
Purpose of position
Support the Project Management and Engineering departments Team on specific project needs. This is done through exceptional organizational and time management skills with a strong team spirit. This position is located at our Headquarters in Mentor, Ohio
Role and Responsibilities:
- General knowledge and understanding of projects assigned following formal hand-off meetings.
- Assist the Project team with downloading, set up and managing information in Procore.
- Organize project meetings both internal and external, take notes and leads the managing of the information flow of the meeting notes within the Procore structure.
- Liaison with Mentor shop personnel to facilitate a smooth transition of information flow to production as well as information and product from production as needed.
- This includes Strike-off request, samples, mockups, product deliveries, photos as needed, work order transfer forms, etc.
- Do basic schedule updates to manage the FC report.
- Assist in managing, maintaining, and updating the buyout folder and buyout tracking document of all projects in Procore.
- Assist with compilation of monthly billings to ensure timely completion.
- Assist with filing of all information into Procore to the proper file structure to optimize organization of all information.
- Track all changes on deck (PCO’s), change requests (COR’s) and status within proper log.
- Provide general administrative support with transmittals, scanning, and copying, etc.
- Manage samples and mockups labeling and photo record.
- Assist in scheduling of travel for team members and expense reporting.
- Coordinate with Site Manager and Production Scheduler to help manage deliveries to site.
Qualifications and Education Requirements
- Knowledge of report handling and documentation flow.
- Construction and/or woodworking experience helpful.
- Ability to effectively manage/coordinate simultaneous activities and prioritize multiple tasks with good judgment.
- Strong attention to detail.
- Effective oral and written communication skills.
- Ability to work with and maintain confidential information.
- Ability to work with multiple personality types and must demonstrate polished interpersonal skills.
- Work within the guidelines of our Core Values: People Focused, Committed, Strategic Minded, Professional, Results Driven and Never Satisfied.
