What are the responsibilities and job description for the Executive Assistant to the Managing Director position at Mesabi Metallics?
About Mesabi Metallics
When you join the team at Mesabi Metallics, you become part of a pioneering group advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship and generating value for all stakeholders. You will be joining us at a pivotal moment in Minnesota's mining history : Mesabi Metallics' cutting-edge iron ore mining and pelletization project is currently under construction. Once completed, it will mark the first new mine and pellet plant in Minnesota in nearly 50 years.
More importantly, you'll be immersed in a positive, supportive work environment that values your contributions and fosters your professional growth. Our culture is shaped by our core values which are sustainability, integrity, inclusivity, innovation, teamwork, determination and performance, and our employees are empowered to make a difference every day.
At Mesabi Metallics, you are part of a legacy of excellence, playing a key role in shaping the future of global infrastructure and industry.
Position Summary
We are seeking a highly organized and proactive Executive Administrative Assistant to support our Minneapolis office. The ideal candidate will be a detail-oriented professional who can handle a wide range of administrative tasks and work independently with little supervision.
Job Responsibilities
The Executive Administrative Assistant will be responsible for the following :
Administrative Support to Executive Office (80%)
- Manage and maintain calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate and facilitate communication.
- Handle confidential information with discretion and maintain a high level of confidentiality.
- Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
- Assist in the preparation of materials for meetings, presentations, and reports.
- Ensure individuals are well-prepared for meetings and events.
- Arrange complex and detailed travel plans, itineraries, and agendas.
- Compile documents for travel-related meetings and ensure timely submission of expense reports.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Conduct research and compile data for special projects and reports as needed.
Office Administration (20%)
Skills and Qualifications
Education
Physical Requirements
Salary Range :
Benefits :
5-10 Years : 160 hours per year.
10 Years : 200 hours per year.
Plus 9 paid holidays.
Mesabi Metallics Company LLC is an equal opportunity employer and values diversity in the workplace. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute to our success.
Salary : $63,000 - $73,000
