What are the responsibilities and job description for the Administrative Asst. position at Mescalero Apache Tribe?
Effective June 2016
Administrative Assistant I
Position Title: Administrative Assistant I
Department: Mescalero Child Care Program
Employment Status: Non-Exempt Grade: NE5
Start Date: January 15, 2025 End Date: January 29, 2025
Job Summary
Performs and/or oversees a variety of administrative support such as answering phones, drafting
correspondences, scheduling appointments, organizing and maintaining paper and electronic files and providing
information.
This position description may not include all of the listed duties, nor do all of the listed examples include all tasks which may be
found or assigned to this position.
Duties and Responsibilities
Answers telephones, checks email, assists visitors, and provides information.
Greets internal and external customers and visitors; determines nature of business and announces to
appropriate personnel maintaining professional and courteous demeanor.
Prepares correspondence, reports, minutes, agendas, memos, forms, directories, resolutions,
ordinances, applications, and other documents and communications from drafts, recordings, or verbal
instruction as requested.
Supervising and oversee operation of the child care in the event Site Supervisor/Director are away from
the office.
Work collaboratively with other Tribal Departments and Tribal Administration.
Accept and review CCDF Application and Child Care Enrollment.
Establishes, maintains, and updates files, databases, records, and/or other documents; ensures all files
are up to date.
Sorts, screens, and distributes incoming and outgoing mail; drafts or prepares responses to routine
inquiries; prepares photocopies and facsimiles, and operates a variety of office equipment.
Review, log, prioritize, and route correspondence.
Submits purchase orders.
Maintains and operates office machines, equipment, and computers. Performs or coordinates general
maintenance and repair.
Maintain a variety of files and records of information.
Gather, organize, and prepare information for routine reports.
Gathers and disseminates relevant information to employees and community members.
Perform other duties as assigned.
Minimum Qualifications
High School Diploma or GED.
Three years administrative, supervision or secretarial support experience.
Computer and communication skills required.
Must successfully pass a pre-employment drug/alcohol screen and background investigation.
Tribal preference and Native American Indian preference shall apply to all positions.
MESCALERO APACHE TRIBE
JOB ANNOUNCEMENT
Effective June 2016
Administrative Assistant I
Knowledge, Skills and Abilities
Knowledge of modern office practices, procedures, and equipment.
Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic.
Skill in operating business computers and office machines, including in a Windows environment,
specifically Word, Excel, Access, and presentation software (such as PowerPoint).
Ability to communicate effectively both verbally and in writing.
Ability to establish and maintain professional relationships with individuals of varying social and cultural
backgrounds and with co-workers at all levels.
Ability to represent organization in a professional manner, building respect and confidence in the
community.
Ability to create, compose, and edit written materials.
Ability to maintain confidentiality.
Ability to maintain accurate files.
Ability to handle multiple tasks and meet deadlines.
Ability to carry out instructions furnished in verbal or written format.
Physical Demands
While performing the duties of this job, the employee regularly is required to sit; use hands and fingers to
handle, or feel; and talk and hear. The employee occasionally is required to stand; walk; and reach with hands
and arms. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment
Work is generally performed in an office setting with a moderate noise level.
