Executive Coordinator

Purpose Of Position

Broad range of duties supporting Finance and Human Resource functions related to the planning, implementation, supervision, and optimization of assigned projects and tasks. Responsible for supporting executive engagement, such as travel, agenda management, meeting organizations, budgets, and payments. Involved in all other aspects of daily operations.

Why Messer?

Messer is the world’s largest privately held industrial gases company and what we do matters because it is woven into every part of life, from the medical gases that patients rely on to the essential elements needed to safely and sustainably produce the goods our communities depend on.

The true strength of Messer is our people—at every level and in every role.

Join us and take pride in the impact you will make by providing solutions essential to our world and lives. Reach your highest potential at our stable, inclusive company with diverse opportunities in a growing industry, supported by people who care.

Messer stands apart because we put what matters first, and you matter.

Principal Responsibilities

• Support the talent acquisition team and coordinate the pre-hiring, hiring and onboarding of employees into Messer and within Finance and the Human Resources departments
• Support various projects related to organizational design development activities and other long term strategies
• Assist in alignment and communication across multiple countries
• Assist in maintaining a safety rich culture
• Provides high-level administrative support and assistance to the EVP’s and/or other assigned leadership staff.
• Prioritize daily activities efficiently and in a reliable manner.
• Prioritize and manage multiple projects simultaneously.
• Provided follow up on given assignments.
• Communicated effectively with co-workers, management, internal and external contacts.
• Ability to work independently.
• Manager travel booking and expense reports.
• Manage program or meeting budgets and expense, payments.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for department as needed.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.
• Meeting scheduling and coordination of department events., - Remind /advise users of upcoming meetings, Organize and set up web conferences:
• Create presentations with little direction if requested
• Complete Concur Expense Reporting for assigned management,
• Maintain organization charts
• Manage purchasing card account for departmental expenses as assigned
• Invoice payment processing through Banctec accounts payable system.
• New Hire onboard processing supporting management in workstation setup, IS requirements for accesses and company orientation and training.
• Maintain confidentiality.
• Based in BW and required in-office at least 3 days per week.
  
  

Required Skillsets

• Skilled in preparing spreadsheets and presentations (MS Word, MS Excel, MS Powerpoint, Visio)
• Strong communications skills (written, oral and verbal)
• Analytical and Critical Thinking
• Problem Solving abilities.
  
  

Basic Qualifications

• Associate's Degree
• Bachelor’s degree a plus
• Minimum of 7 years administrative support or business experience
  
  

About Messer

Messer’s safety culture, commitment to providing dependable supply and innovative gas technology solutions help customers unlock opportunities to be safer, more sustainable, more productive and more efficient, so their business thrives. We nurture lasting, meaningful relationships with customers, our communities, and with one another.

We offer comprehensive benefits and appreciable pay, with steady schedules and opportunities for ongoing training and career progression. We prioritize and invest in our people at every level of our organization – the dedication, knowledge, customer focus and entrepreneurial spirit of our employees is what make Messer refreshingly different.

If you need assistance with the application or would like to request accommodation, call (877) 243-1030.