What are the responsibilities and job description for the Administrative Assistant position at MetalMax?
Job Title: Administrative Assistant
Reports to: General Manager
Job Summary: : The Administrative Assistant is responsible for processing customer orders and providing administrative support for their assigned location. The successful candidate will have the key skills to problem solve and multi-task while providing excellent customer service
Essential Functions:
- Answer phone calls and direct calls to the appropriate parties
- Take customer orders and input into the system
- Assist outside sales with orders and appointments
- Perform general office duties such as ordering supplies and filing
- Maintain petty cash account
- Receive and post customer payments into the system
- Deposit customer checks via remote deposit scanner
- File and maintain customer tax exemption certificates
- Invoice orders once delivery has been made to the customer
- Send invoices to customers on terms
- Receive purchase orders into SAP after verification of packing slips
- Ensure all packing slips gets sent to Accounts Payable for payment
- Communicating issues to production when there are log errors and finding answers to these issues
- Contact customers for payment of invoices
- Run errands as needed
- Answer phone calls and direct calls to the appropriate parties
- Take customer orders and input into the system
- Assist outside sales with orders and appointments
- Perform general office duties such as ordering supplies and filing
- Maintain petty cash account
- Receive and post customer payments into the system
- Deposit customer checks via remote deposit scanner
- File and maintain customer tax exemption certificates
- Invoice orders once delivery has been made to the customer
- Send invoices to customers on terms
- Receive purchase orders into SAP after verification of packing slips
- Ensure all packing slips gets sent to Accounts Payable for payment
- Communicating issues to production when there are log errors and finding answers to these issues
- Contact customers for payment of invoices
- Run errands as needed
- Other duties and projects as assigned
Knowledge, Skills & Abilities:
- Moderate background knowledge of roofing materials/ procedures
- Knowledge of accounting/ERP systems
- Basic knowledge of excel functions/formulas
- Must present and communicate in a professional manner.
- Excellent verbal and written communication skills.
- Must be organized with good time management skills.
- Possess proven analytical/problem solving solutions for the customer and the company.
- Computer proficiency in Windows and Microsoft applications.
Education:
· High School Diploma or equivalent required.
Other Duties:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Full-time
Pay: $16.00 - $18.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- Monday to Friday
Ability to Relocate:
- Athens, AL 35611: Relocate before starting work (Required)
Work Location: In person
Salary : $16 - $18
