What are the responsibilities and job description for the Accounts Payable Specialist position at Methanex Geismar?
Position Summary
Maintains the Maximo/Oracle Accounts Payable System for Methanex Geismar site for accurate and timely reporting of the Financial Statements with primary focus on Accounts Payable to ensure timely and accurate payment to suppliers.
Completes transactions such as:
- Process and pay employee expense claims and Corporate card accounts.
- Process and pay contractors via Purchasing system.
- Complete reconciliations for appropriate general ledger accounts in conjunction with the AP Accountant/Financial Accountant/Financial Accounting Supervisor.
- Process monthly journal entries for appropriate general ledger accounts as needed in conjunction with the AP Accountant/Financial Accountant/Financial Accounting Supervisor.
- Complete weekly reporting to assist Financial Accountant in forecasting weekly cash needs based on commitments.
Position Responsibilities
- Coordinates with the Financial Accountant on timing of payments and use of cash.
- Serves as back up in preparation of weekly cash reports for submission to Corporate Treasury each quarter.
- Maintains knowledge of and complies with the Methanex Corporation Investment Policy regarding the safety, liquidity and credit limits for the investment, use of funds and all Treasury transactions.
- In conjunction with the Financial Accountant, ensures all cash management data for Methanex Geismar site has been input into the General Ledger by the end of the last working day of the month to ensure completion and reconciliation to the bank.
- Completes electronic funds transfers and check preparation as required.
- Administers the receipting and banking of sundry receipts for both local and foreign currencies.
- Facilitates payments for all foreign currency invoices (i.e., other than US$) on a timely basis.
- Responsible for matching and assembling documentation in preparation of payments from accounts.
- Ensures that invoices being presented for payment are valid in all respects including income tax and other taxation requirements.
- Ensures correct authorization and evidence of receipt of goods and the existence of services before payment.
- Conducts data entry of invoice and payment details into the Maximo/Oracle Financials Accounts Payable system.
- Investigates supplier and Methanex employee accounts payable queries and inquiries.
- Processes monthly reconciliation of supplier statements to confirm that they agree with Methanex records. Follows up reconciling items on a timely basis in conjunction with the AP Accountant/Financial Accountant/Financial Accounting Supervisor.
- Refers price adjustments and queries to the Purchasing team.
- Reconciles and maintains of Key AP GL Accounts – AP Creditor Controls and Accrued Payable Accounts in conjunction with the AP Accountant/Financial Accountant/Financial Accounting Supervisor.
- Works with the relevant parties in the Finance Department for payment of invoices requiring prompt payment.
- Responsible for vendor files and payment information maintained in Oracle.
- Responsible for the regulatory compliance of all vendor files.
- Acts as backup for setup and management of all employee vendors in Oracle and Concur.
- Completes necessary general ledger journal entries to facilitate preparation of statutory accounts.
- Processes employee advances/returns and expense claims and reconcile relevant general ledger account on a monthly basis.
- Acts as backup to check employee expense claims to ensure they are in accordance with company policy, are correctly approved and then processes for payment.
- Processes company credit card payments, ensuring appropriate authorization, coding and prompt payment.
- Manages and controls Methanex’s employee expense and credit card system.
- Records and processes employee expense and credit card costs and performs reconciliation.
- Provides training to backup person for accounts payable.
- Provides training in Maximo and Oracle Financials.
- Facilitates interface between Maximo and the Oracle general ledger.
- Prepares and maintains written procedures for position.
- Calculates and processes GL accrual, prepayment and other general ledger journals at month end as needed.
- Reconciles of designated key general ledger accounts on a monthly basis.
- Contributes to the organizational vision of Global Methanol Leadership and as a team member demonstrates the core values of integrity, trust, respect and professionalism.
- Conducts all business in a manner which supports the Responsible Care® ethic.
- Networks with other Methanex sites to the mutual benefit of all sites.
- Responsible for ensuring awareness of all controlled documents relating to this position.
- Contributes to the ‘operational excellence’ for Methanex USA as an effective member of the Finance Department.
Position Qualifications
- Previous accounting experience in Accounts Payable, bank reconciliation and account analysis for a minimum of 3 years.
- Maintain flexibility and respond to changing work demands and/or priorities.
- A high level of analytical skills for reconciliations.
- Time-management, planning and organizational skills.
- MS Office application knowledge including Word, Excel and PowerPoint.
- High level of interpersonal skills (communication, listening and reliability).
- Good public relations skills to interface with both internal and external customers.
- Proactive in identifying opportunities to improve team or process efficiency.
- Ability to maintain utmost confidentiality.
- Ability to work well under pressure.
