Executive Assistant

Description

ABOUT METRC

Metrc is the most trusted and experienced provider of cannabis regulatory systems in the United States and is growing extremely rapidly to expand globally. We provide a solution that combines advanced software, radio-frequency identification (RFID) technology, a dedicated customer-support team, and a secure database to track and trace cannabis from growth, harvest, and processing to testing, transport, and sale. As Executive Assistant, you will have the opportunity to thrive in a fast-moving, fluid environment, and be passionate about implementing change, great processes and procedures in a commercial setting at a fast-growing technology company.

GENERAL OVERVIEW

The Executive Assistant will play a critical role in supporting the CEO and Executive Leadership Team, ensuring seamless coordination of administrative functions and executive-level support. This position requires exceptional organizational skills, attention to detail, and the ability to maintain confidentiality while managing diverse responsibilities in a fast-paced environment. The Executive Assistant will also take the lead in tasks related to company-wide meetings and communications, including Townhalls and quarterly leadership meetings, ensuring alignment with organizational goals and messaging.

KEY RESPONSIBILITIES

Core duties and responsibilities include the following: 

· Embodies Metrc’s Leadership Principles 

· Manage the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters.

· Organize travel arrangements, accommodations, and itineraries.

· Prepare and organize materials for meetings, presentations, and reports, including scheduling, reminders, and catering.

· Coordinate special projects, events, and initiatives as assigned.

· Draft, review, and edit correspondence, ensuring clarity and professionalism.

· Manage and prioritize incoming correspondence, ensuring timely responses.

· Answer phone calls professionally, take accurate messages, welcome visitors, and direct them appropriately.

· Maintain an organized filing system for confidential documents and corporate records.

· Perform basic bookkeeping tasks, such as compiling invoices.

· Use various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects.

· Demonstrate professionalism and integrity in all interactions, handling sensitive information with discretion.

· Foster positive relationships and address concerns proactively.

· Perform other duties as assigned.

Requirements

QUALIFICATIONS- KNOWLEDGE, SKILLS, & ABILITIES

· At least 2 years of experience as an Executive Assistant or relevant experience supporting C-level executives. 

· Exceptional organizational and time management skills, with the ability to manage multiple priorities effectively to meet deadlines. 

· Meticulous attention to detail and a proactive problem-solving mindset.

· Exceptional interpersonal skills, including effective communication, teamwork, and conflict resolution.

· Self-motivated, resourceful, and able to work independently.

· Ability to act as gatekeeper and escalate relevant information to executives as needed. 

· Ability to display a high level of professionalism and confidentiality. 

· Skilled in the use of standard office equipment (e.g., copiers, business telephone systems, projectors, fax machines). 

· Proficient with Microsoft Office Suite and other scheduling, bookkeeping, and project management software can also be beneficial.

· One-year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience. 

TRAVEL 

· Availability for local travel as needed.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

· In-office position at 4 days a week or more, if requested based on the needs of the executive group 

· Frequently required to sit 

· Frequently required to talk or hear 

· Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard and mouse. Prolonged periods sitting at a desk and working on a computer. 

· Must be able to lift up to 15 pounds at times. 

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Metrc is an Equal Opportunity Employer, and all qualified applicants and team members will be considered for employment and advancement without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, national origin, age, marital status, disability, genetic information, military or veteran status or any other characteristic protected by federal, state or local law.