What are the responsibilities and job description for the Accounts Payable Administrator position at Metrea Management LLC?
Company Overview
Metrea is a defense company dedicated to translating commercial innovation into solutions for the hardest problems in national security. With deep mission expertise, Metrea focuses on delivering effects as-a-service across a spectrum of domains including Air & Space, Electromagnetic & Cyber, and Synthetic. Metrea Management provides central services to eleven (11) global capability units via Operations, Solutions, Strategy, Legal, and Finance teams.
Capability Unit
Metrea Management is our global shared service providing support for the Capability Units (CU) in areas such as People, Finance, Legal, Strategy and Information Technology.
Position Summary
This role is responsible for supporting the company financial operations by administration of accounts payable, purchase orders, employee expense report processing, credit card administration and records management primarily for MAM shared services within the assigned Capability Units.
Role and Responsibilities
- Complete accounts payable voucher coding and data entry in applicable Interfaces: including Microsoft D365 and any other accounting systems utilized by Capability Units within Metrea.
- Process weekly payment runs for assigned Business Units via AP department Cadence. Payments are both electronic ACH, Wires and physical checks (limited).
- Review and Invoice purchase orders.
- Processes expense report verification, approval, payment, posting, and reconciliation.
- Corporate Credit Card Administration: Including monthly card reconciliation, usage monitoring, payments, new account creation, employee feedback, mapping, processing and shipping.
- Provides administrative support for government billing, If applicable to the assign entity.
- Maintain accounting records management system: Including SharePoint repository
- Research and resolve issues related to accounts payable.
- Monitor assigned MS Outlook email for Capability Unit communications
- Provide prompt feedback for internal and external parties with vested interest in account status
- Ensure all vendors are properly approved, set up, and updated with the proper tax documents
- Gather data to support financial audits.
- Assist staff with all accounting administrative duties as requested.
- Assist with special analytical projects as directed by management
- Provide backup assistance as needed to direct AP co-workers and management
- Attending and maintaining an onscreen presence on all Microsoft Teams meetings.
- Submit weekly timesheets to manager for approval
- Collect and Distribute Mail for multiple locations in conjunction with the FBO and HR
- Review and Report Flight hours (If applicable to assigned CU)
- Maintaining a weekly Accounts Payable Cash Forecast
Skills and Experience
- Must be a highly motivated self-starter with attention to detail and deadline oriented.
- Must possess the ability to communicate effectively, both verbally and written.
- Must possess a well-rounded technical aptitude and ability to learn new systems.
- Strong Interpersonal skills.
- Excellent problem resolution skills, able to operate with minimal supervision and self-motivation when given new assignments.
- Discretion and confidentiality are always required.
Our Culture
Metrea’s single core value “rooted in humility” is supported by four key attributes; entrepreneurial, systematic, discerning & over-deliver which combined; form our Teammate Firmware, our culture. These attributes are explored during the hiring process, when we grow our teams and to continually support the growth of our culture. We are a hyper-collaborative, dynamically hierarchical organization united by a passion for what we do, and how we do it, who we do it with, and who we do it for
Benefits
Health benefits
Retirement plan eligibility
Work Authorization / Security Clearance
Must be a US citizen
AAP/EEO Statement
Metrea Special Management LLC (MAM) is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.
Position Type and Expected Hours of Work
This is a full-time position with typical working hours of Monday through Friday, 8:00 a.m. to 5:00 p.m. CST Hours and work shifts may change in accordance with department and business needs. Exempt Employees must have the ability to be on-call and available, as business needs require. Non-Exempt employees may be required to work over 40 hours per week with approval from the department manager.
Travel
N/A
Work Location
Oklahoma City, Oklahoma – 7008 NW 63rd St. (Finance Building)
Work Environment
This job operates in an office setting
Physical Demands
Reasonable Accommodations Statement
To perform this role successfully, an individual must be able to perform the responsibilities outlined in this job description to a satisfactory standard. Reasonable accommodations may be made to enable qualified individuals with additional needs to perform the essential functions.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. The role, responsibilities and activities may change at any time with or without notice.
