Meetings Coordinator & Admin Support

Job Description

Metrics LLC is seeking a skilled and experienced Meetings Coordinator & Admin Support as we compete for a contract to support the United States Coast Guard. The Meeting Coordinator / Logistics & Admin Support role ensures effective meeting facilitation and coordination for OISPL projects and leadership engagements. This role supports collaboration across multiple project teams, ensuring meeting objectives, documentation, and action items are well-managed.

Location: Remote / With Onsite Visits to the following locations (must be within driving distance)

• U.S. Coast Guard C5ISC-Kearneysville:
• 408 Coast Guard Drive, Kearneysville, WV 25430
• U.S. Coast Guard C5ISC-Alexandria:
• 7323 Telegraph Road, Alexandria, VA 22315
• U.S. Coast Guard C5ISC-Portsmouth:
• 4000 Coast Guard Boulevard, Portsmouth, VA 23703
• U.S. Coast Guard Headquarters:
• 2703 Martin Luther King Jr. Avenue SE, Washington, DC 20593-7000
  

Key Responsibilities

• Meeting Facilitation & Coordination
• Support 6-8 active projects by coordinating meeting logistics.
• Schedule, distribute materials, and capture minutes for working groups, Service Management Reviews (SMRs), and Program Management Reviews (PMRs).
• Coordinate and support deep-dives, roundtables, and status updates.
• Administrative & Operational Support
• Assist in preparing weekly progress reports for leadership.
• Track project timelines and deliverables to ensure alignment with stakeholder expectations.
• Support ad hoc requests for documentation, scheduling, and coordination.
• Stakeholder Communication
• Ensure smooth coordination between Government stakeholders and contractor teams.
• Maintain a centralized repository for meeting materials and action items.
  

Qualifications

• Required
• Associate's or Bachelor's degree in Business, Communications, or related field.
• 2 years of experience in administrative support, logistics, or meeting coordination.
• Strong organizational and time management skills.
• Preferred
• Experience working in Government contracting or IT project support.
• Familiarity with scheduling and documentation tools (MS Teams, SharePoint, etc.).
  

Benefits

At Metrics LLC, we offer a comprehensive benefits package for full-time employees, including medical, dental, and vision insurance, life insurance, paid time off, and paid holidays. We also provide a 401(k) retirement plan with matching contributions.

If you are a highly motivated individual with a desire to make a measurable impact, we encourage you to apply. Please submit your resume and cover letter for consideration.

Company Description

Providing quality government consulting in today's resource constrained environment, Metrics LLC balances proven best practices with innovative approaches. Our result: Highly effective outcomes and highly competitive solutions. For more information, go to https://www.metrics-llc.com/home.html

Providing quality government consulting in today's resource constrained environment, Metrics LLC balances proven best practices with innovative approaches. Our result: Highly effective outcomes and highly competitive solutions. For more information, go to https://www.metrics-llc.com/home.html