Office Administrator - Nuz, Inc. (Santa Cruz County)

Office Administrator - Nuz, Inc. (Santa Cruz County)

About Nuz, Inc.
Nuz, Inc. operates a three-newspaper group serving Santa Cruz County, along with specialty publications, digital marketing channels and events. Affiliated with the Weeklys media group, encompassing a broad network of media properties in the greater Bay Area, Nuz plays a critical role in local journalism and community engagement.

We are looking for a highly organized and motivated Office Administrator to join our team and help coordinate operations, improve revenue streams and contribute to the success of our media properties. This is a part time position reporting to the Senior Management.

Key Responsibilities:

Financial Management
Receive payments, make deposits and ensure accurate posting to CRM and billing systems.

Advertising Coordination
Take phone and over-the-counter legal and classified ads.
Serve as a main point of contact for ad staff regarding issues with placement and insertion of advertisements.
Assist Ad Director/Publisher to coordinate house ads and web graphics for special issues and promotions, securing necessary approvals to ensure consistency with brand guidelines and voice.

Support marketing efforts for giveaways on Instagram and Facebook.

Advertising & Subscriptions
Maintain and track newsletter sales and placements. Coordinate and mail subscription copies of the Press Banner.

Revenue & Cost Optimization
Collaborate with staff on initiatives to enhance revenue and reduce operational costs.

Process Improvement

Analyze existing processes to identify inefficiencies and recommend improvements to streamline workflows across departments.

Assist with the development and implementation of standardized procedures for ad sales, content production and circulation to ensure consistency and quality.

Vendor Management
Coordinate with print, distribution and technology vendors to negotiate contracts, secure cost-effective solutions and maintain strong vendor relationships.
Regularly review vendor contracts to ensure the best rates and service terms.

Project Management
Oversee key projects such as special issues or new product launches to ensure they are completed on time and within budget.
Coordinate cross-departmentally to ensure alignment on project goals, timelines and resource allocation.

Data Analysis and Reporting
Track and analyze key performance metrics such as digital analytics and ad revenue.
Prepare and present reports for senior management to inform strategic decisions.

Facilities Management
Manage facilities-related needs, including coordinating repairs, maintenance and improvements.
Act as a liaison to neighbors and other tenants on the campus to address any shared concerns and maintain a positive environment.

Distribute payroll checks to staff.

Oversee general office maintenance, ensuring a clean and functional work environment. 

Order office supplies and ensure the office runs smoothly.

Other Duties
Assist with print estimates and coordination with vendors.
Perform other related tasks as needed to support the smooth operation of the business.

Qualifications
Prior experience in office or operations management, ideally in a media or publishing environment.
Strong organizational skills with a keen attention to detail.
Excellent communication skills and the ability to work effectively with a variety of stakeholders.
Ability to handle multiple tasks simultaneously and meet deadlines.
Proficiency in basic financial processes and software (experience with Pre1 or a CRM is a plus).
Social media skills, particularly for managing posts and giveaways on platforms like Instagram and Facebook.
Ability to work independently and as part of a team.

Equal Opportunity Employer
Weeklys is an equal opportunity employer. We value diversity and encourage applicants from all backgrounds to apply.

Please read our privacy policy at the link below before applying for this position:

https://www.weeklys.com/privacy/

Salary : $24