What are the responsibilities and job description for the Personal Executive Assistant position at MetroNational?
We are seeking a highly organized and proactive Personal Executive Assistant (PA) to effectively manage both personal and professional aspects of daily operations. In this crucial role, you will provide comprehensive administrative support to the Director of Corporate Philanthropy / Principal, including overseeing schedules, coordinating travel arrangements, organizing events, managing household needs, and assisting with business matters. Additionally, you will play a key role in advancing philanthropic initiatives, including coordinating donations, facilitating events, and supporting community outreach programs. The ideal candidate will have previous experience with a High-Net Worth Private Family office. The candidate must demonstrate exceptional organizational skills, discretion, and professionalism, with the ability to manage sensitive information with the highest level of integrity. Strong interpersonal and problem-solving abilities are essential to succeed in this demanding and rewarding role.
Requirements
ESSENTIAL DUTIES AND RESPONSIBILITIES :
1. Administrative Support :
- Create, update and manage business and personal calendars items, appointments, and schedules, ensuring all events either personal or business are planned and coordinated in a timely manner
- Handle correspondence, emails, and phone calls, responding on behalf of the Principal when necessary.
- Organize and maintain files, records, and documents, ensuring confidentiality at all times.
- Complete and submit credit card authorization forms and execute contracts as needed.
- Ensure invoices (e.g., catering, travel, gifts, other) are paid in a timely manner.
- Prepare agendas, presentations, and transcribe meeting minutes.
- Assist in preparing reports, tracking budgets, and maintaining logs (e.g., holiday gifts, donations).
- Stay updated and well informed about ongoing Company and Principles' initiatives
- Attend meetings and take and transcribe notes and follow up on action items
- Develop processes and procedures to help with scheduling and daily routines.
- Ability to research and assimilate categorized data into a digestible and workable format. Help maintain the family calendar, including managing children's schedules, extracurricular activities, and appointments.
- Coordinate and ensure the smooth running of household operations, including making or canceling personal appointments as needed.
- Support with other ad-hoc family needs as required, from special events to operational tasks.
2. Travel Coordination :
3. Event and Social Planning :
4. Philanthropy & Charitable Activities :
5. Household Management :
6. Personal Shopping & Errands :
7. Confidentiality & Security :
EDUCATION AND REQUIRED EXPERIENCE :
SKILLS, QUALIFICATIONS, AND OTHER REQUIREMENTS :
Exceptional organizational and time-management skills.
High attention to detail and ability to multitask in a fast-paced environment.
Strong verbal and written communication skills.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Knowledge of event coordination, and household management systems.
Discretion and the ability to maintain confidentiality at all times.
Personal Attributes :
Compensation & Benefits :
ABOUT METRONATIONAL
MetroNational is a private, family-owned real estate investment, development, and management company located in Houston whose core interest is the Memorial City mixed-use development. The cornerstones of its business philosophy are teamwork, loyalty, integrity, and professionalism, which have led to winning several awards :
