Office Manager (Dermatology)

Opportunity knocks for the right candidate who has previous dermatology or medical office management experience, leadership/management skills and is someone who wants to bring their career to the next step. Note, this position is being posted by a recruiter.

Position: Office Manager

Reports to: Provider Owners

Supervises: Clinical and Front Desk Staff

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Position Summary: Working closely with the Provider Owners provide direct oversight and support of all areas within the clinical setting including front desk, clinical care and billing duties. Ensure high quality, patient focused experience.

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Job Duties:

Oversee day-to-day operations of the clinic.

• Supervision of staff, including hiring, coaching and performance management.
• Perform new employee orientation and assist in on-going staff training.
• Create staffing schedules and analyze operations to ensure efficiency in workflow.
• Ensure scheduling and billing processes are executed according to established workflows and policies.
• Maintain and coordinate physicians’ schedules.
• Facilitate the processing of payroll, the 401K plan and benefits program. Including submission, of appropriate documentation and plan compliance.
• Conduct monthly staff meetings to keep staff informed about operational changes, clinic processes and HR-related topics.
• Manage clinical and cosmetic supplies inventory. Re-order as needed
• Oversee maintenance of practice equipment and the facility.
• Collaborate with outside consultants, e.g. 401k/payroll vendors, equipment sales persons.
• Maintain compliance documentation, standards and training with related to: HIPAA, OSHA, CLIA and HR.

Essential Education, Knowledge and Experience

• BS/BA in business, management, healthcare administration or equivalent.
• Experience in medical/hospital departmental management.
• Experience working with physicians.

Essential Competencies – Leadership/Management

• Demonstrated ability to develop and sustain commitment to the organizational vision and values.
• Demonstrated ability to build a culture that supports the organizational mission.
• Demonstrated effectiveness in building teams.
• Skilled at identifying and developing staff.

Essential Personal Characteristics

Highly developed intellectual skills, including:

• Well-developed analytical, conceptual, and problem-solving skills.
• Strong verbal, written and presentation skills.
• Exceptional interpersonal skills.
• Skilled in relationship development.
• Ability to build trust in relationships with staff and external stakeholders.
• Possesses influencing skills.
• Possesses a sense of humor.
• Maintains an appropriate work-life balance.

Highly Useful Education, Knowledge and Experience

• Experience in Dermatology.
• Advanced training in management, HR, and project management.
• Previous office administration experience, including experience with EMR management, billing, HIPAA compliance, etc.

Highly Useful Competencies – Leadership/Management

Ability to execute against organizational strategy, including:

• defining goals and objectives.
• defining performance objectives for staff.
• staying the course to complete initiatives – new work processes, staff development, facility planning, etc.

This position offers an excellent starting salary, benefits and opportunity.

Job Type: Full-time

Pay: $90,000.00 - $95,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Minneapolis, MN 55405 (Preferred)

Ability to Relocate:

• Minneapolis, MN 55405: Relocate before starting work (Preferred)

Work Location: In person

Salary : $90,000 - $95,000