PROGRAM COORD - SITE MANAGER- WEST POWELLHURST

Description

Metropolitan Family Service

Position Description

Position Title:         Program Coordinator (SUN Site Manager)

Location:                West Powellhurst Elementary School

Reports To:            Hunger Relief and DDSD Program Manager                             

Dept/Program:     Community Schools                    

FTE:                        1.0 (40 hours/week)                                                                                 

Status:                    Exempt        

Created:                 April 2025                                    Job Number: PCWP0402

Metropolitan Family Service position descriptions are guidelines.  They are not intended to identify every task that an employee will be asked to complete.  They are intended as a general outline of the essential work responsibilities and qualifications of the position. 

Values:

• We use creative and proactive problem solving to build and sustain dynamic community-based programs and quality services.
• We believe in the potential of families and individuals at all life stages and focus on prevention, wellness, and independence
• We build strong relationships by collaborating with our funders, partners, and highly trained volunteers, always striving for an extensive commitment to diversity

CORE VALUES

Equity & Social Justice

• Values working in a multicultural, diverse environment
• Values and supports inclusion and program access for clients
• Supports agency goals for reducing disparity in outcomes for communities of color
• Adopts anti-racism approaches to services by understanding and acknowledging systemic and individual racism and privilege

Collaboration

• Ability to work effectively in collaboration within all program areas of MFS as well as other agencies
• Ability and commitment to work effectively within a team-dependent environment and provide leadership and support to staff to demonstrate effective team dynamics
• Ability to work and communicate effectively with a broad range of individuals and groups
• Ability to connect position roles and agency mission

Teamwork

• Ability to work independently and to collaborate with other MFS staff and volunteers and to model effective teamwork skills
• Ability to proactively problem-solve and resolve conflict
• Ability and commitment to continuous quality improvements and innovation of program
• Ability to effectively manage and maintain confidential and sensitive information
• Experience in program development and effective training techniques for staff
• Commitment to participate as a member of the Program Management and Management Teams
• Ability to work independently and to collaborate with other MFS staff and volunteers to model effective teamwork skills
• Commitment to provide overall agency program support to ensure excellence in programs and delivery of service

General Function: 

Under the general supervision of the Program Manager, the Program Coordinator is responsible for day to day operations, long-term visioning and quality of the SUN Community School at West Powellhurst Elementary School.

Program Administration

• Minimum of two years of experience in program development and administration
• Knowledgeable about youth development (theory and practice)
• Experience in developing and managing budgets
• Advanced knowledge and competency to operate a personal computer. Advanced competency in using Word, Excel and various database programs
• Possesses strong verbal and written communication skills
• Ability to manage multiple projects simultaneously
• Possesses excellent time management and organizational skills
• Possesses excellent classroom and behavior management skills
• Ability to effectively manage and maintain confidential and sensitive information
• Ability to recognize and manage critical incidents within program and/mandatory reporting regulations and responsibilities
• Ability and commitment to continuous quality improvements and innovation of program

Supervision

• Experience and thorough understanding of effective communication and supervision skills
• Effective understanding of employment laws, rules and regulations
• Ability to provide necessary information in a timely manner to staff and volunteers
• Ability to set quality standards for programming and ensure adherence to standards
• Abilities and experience in development and supervision of academic enrichment and/or recreational programs
• Demonstrates continued accountability for effective, timely and consistent supervision of staff and volunteers

Teamwork

• Ability to work independently and to collaborate with other MFS Program Coordinators and to model effective teamwork skills

Essential Duties and Responsibilities:

• In collaboration with school principal and appropriate school staff, and partners, the Program Coordinator will develop before and/or after school programs addressing academic enrichment, recreation and social service needs
• Oversee all aspects of extended day activities – align services provided by the school/district and those offered by community partners into one comprehensive model
• Perform administrative tasks, including organizing and facilitating meetings, drafting an annual work plan and program budget.
• Compile and disseminate program and MFS information.
• Collect and maintain data in the Multnomah County database; GroupTrail and MFS’ database; Efforts to Outcomes (ETO)
• Write and submit all required contractual reports:
  • Multnomah County; Annual Plan, Half-Yearly Report and Annual Report
  • Portland Children’s Levy (PCL) Reports
• Develop and maintain strong and positive relationships with school staff and administrators
• Support program structure with restorative justice practices scaffolding positive behavior interventions and social-emotional development for students, school staff and families
• Market the program to students and families and recruit student and adult participants
• Survey and access community needs and strengths In order create responsive programing and to advocate appropriately for the community
• Recruit and coordinate appropriate local community providers to offer their services on site and maintain those relationships throughout the program
• Draft partner agreements and memorandums of understanding (MOUs) with community organizations
• Develop, coordinate and facilitate implementation of family and parent involvement opportunities
• Responsible for staff leadership and development of team of temporary staff, including coordinating recruitment, hiring, training and supervision of Activity Leaders and volunteers
• Supervise and provide guidance to a full time AmerCorps member
• Provide information and assist with linkage to broader community and social service resources, including those in the SUN Service System
• Meet regularly with appropriate school staff and partners to evaluate program needs
• Ability to work and communicate effectively with a broad range of individuals and groups
• Ability to take initiative, prioritize, plan and organize
• Attend MFS Meetings: Supervision Meetings with Program Manager, Cluster Team Meetings, Community School Department Meetings, Professional Development and Trainings
• Attend SUN/PCL Meetings: Collaboration Meetings, SUN Site Manager Meetings, Fall Teach In
• Attend District Meetings: Principal Meetings, Staff Meetings, Student Support Intervention Meetings
• Actively participate in all agency and program meetings, trainings and retreats
• Work directly with Human Resources regarding hiring, employee performance and employee relations issues
• Organize and maintain personnel records and documentation as required
• Provide data and written reports as required
• Effectively and consistently market the organization, communicating about MFS and its programs in a way that is both compelling and on message. Follow marketing guidelines in place when communicating with staff, volunteers, clients, partners, and potential supporters
• Comply with Metropolitan Family Service policies and procedures as outlined in the Employee Handbook

Qualifications

Knowledge, Skills and Abilities Required:

• Minimum of two years of experience in program development
• Experience in managing budgets
• Experience in effective supervision of staff and volunteers
• General understanding of employment laws, rules and regulations
• Experience in developing and supervision of academic enrichment and/or recreational programs
• Experience with elementary school students
• Experience working in a public-school setting
• Experience working in collaboration with a variety of agencies and programs
• Ability to work independently and to collaborate with other MFS Program Coordinators
• Ability to communicate effectively with a broad range of individuals and groups
• Ability to communicate effectively in English and in Spanish (read, write and speak) is beneficial

Education and Experience Requirements:

• Minimum of a BA or BS in public service, recreation or human services related field; MSW or MA preferred; or equivalent, related experience
• Experience working in school based academic enrichment, recreation or social services programming is preferred
• Fluency and ability to communicate effectively in languages in addition to English is beneficial

Other Requirements:

Personal transportation that allows for travel within the Portland Metropolitan area in a timely manner.  If driving a personal vehicle must maintain a valid driver license for the state of residency, personal auto liability insurance coverage and a driving record permitting coverage under the agency auto liability policy.

Work Environment:

Work is performed in an office environment and/or at other locations as deemed necessary.  May require occasional early morning, weekend or evening work.  Position requires ability to sit for extended periods as well as stand occasionally.  Position requires use of computer, telephone, fax machine, copier and may require accessing locations by use of stairs.

MFS requires all employees and volunteers to complete a criminal background check.  We review the results of all background checks individually and consider all of the circumstances of any issues that arise in a background check during the hiring process.

Metropolitan Family Service is committed to building a diverse workforce to broaden and deepen our work in the communities we serve. We strongly urge candidates from communities of color, disability, LGBTQIA2S linguistically diverse populations, older adults and military veterans to consider application to our positions. MFS is an Equal Opportunity Employer.

Salary : $54,080 - $55,704