What are the responsibilities and job description for the Office Support Specialist 2 - Codes position at Metropolitan Government of Nashville & Davidson...?
Position Description
The Office Support Specialist 2 coordinates and participates in clerical, financial, and record keeping activities of the Codes Administration. Performs a variety of professional level administrative and clerical duties for upper-level management. May involve top-level and lead work involving all phases and functions of the administrative division of the Department of Codes. Performs related duties as required.
During the 2024 fiscal year, Codes issued and tracked $4.2 billion in building permits. The department concerns itself with the safety of the public as occupants in homes and buildings throughout the county and promotes beautiful neighborhoods through the enforcement of local codes and zoning regulations. Codes is an exciting and fast paced environment for those passionate about public safety in the construction and planning sectors.
Typical Duties
Oversees, coordinates, and participates in professional level administrative and secretarial work.
Keeps the Appointing Authority or division manager informed about activities occurring within the division which could have a direct effect on operations.
Performs administrative duties, maintaining accurate records and files.
Researches and gathers statistical, financial, and related data used for planning and decision making for the Codes Department.
Prepares concise reports on programs or projects.
Assists with improving work flow in office operations.
Implements and/or oversees implementation of projects.
May perform responsible work in all areas of the administrative division of the Codes Department.
Fields phone calls and emails to answer questions and resolve issues.
May serve as a liaison between departments and vendors.
Assists with day-to-day operations of the Codes Department including but not limited to sorting mail, deposit reconciliation, expense tracking, and assistance with procurement of departmental supplies and services.
Minimum Qualifications
High School Diploma or equivalent and five (5) years of increasingly responsible clerical/administrative experience.
***No Substitution***
Candidates with accreditations earned in a foreign institute are encouraged to apply.
Note: Per Metro Ordinance No. SO94-1078. All employees of the Metropolitan Government shall be residents of the State of Tennessee or become residents of the state within six (6) months of employment as a prerequisite to employment with the Metropolitan Government.
Preferred Experience, Knowledge, Skills, and Abilities
- Microsoft Office Suite proficiency
- Experience working in Salesforce
We are an equal opportunity employer that values diversity at all levels. All individuals, regardless of personal characteristics, are encouraged to apply.
Metro Nashville Government respects the religious beliefs and practices of all employees and will make, on request, an accommodation for such observances when a reasonable accommodation is available that does not create an undue hardship on business operations.
Requests for ADA or other protected accommodations for the recruitment process should be directed to Human Resources at 615-862-6640.
Full-time, Civil Service positions -
10 Vacation Days per year (increasing after 5 years of service)
1 Sick Day per month
12 Paid Holidays per year
Public Safety - Sworn and Civilian positions -
20 vacation days per year
3 Personal days per year
1 Sick Day per month
12 paid holidays per year
Part-time, Non Civil Service positions - Visit HR and Benefits webpages for more information.
Full-time, Non Civil Service positions - contact hiring department for benefits information
Seasonal/Temporary positions - no benefits offered.
