What are the responsibilities and job description for the Project Coordinator position at Metropolitan Transportation Authority?
Description
Position at Long Island Rail Road
Title: Project Coordinator
Department: Special Projects
Post Date: 04/21/2025
Close Date: 05/02/2025
100% Hourly Rate of Pay: $42.037 (See Wage Progression Chart)
Position Classification: Safety Sensitive
Location: Manhattan
Reports To: Project Manager
Union Affiliation: Brotherhood of Railroad Signalman(BRS)-Local 241
SUMMARY:
This position involves the coordination of capital projects. This position will provide direct support to Project Managers and their respective Directors upon assignment, in the Special Projects Department, with the management and coordination of design and construction activities performed by outside Consultants/Contractors and LIRR's Force Account Personnel.
Duties include preparing reports, presentations, analyses, and proposed recommendations. Provide assistance with the preparation of schedules, estimates and project controls; reviewing and recommending approval of invoices, contract changes and consultant proposals; coordination of design and construction issues; ensuring a safe working environment relative to corporate safety policies and procedures, and ensuring project adherence to Special Projects Departmental Procedures and Guidelines.
RESPONSIBILITIES:
Responsibilities may include but are not limited to:
Goals
- Assist with departmental goals, initiatives, and strategies.
- Exercise good people skills and promote cooperation and partnering with other departments.
Project Management
- Monitor issues that affect project performance.
- Monitor project scope, schedule, and budget.
- Interface with User Groups, Operating Departments, and Public Affairs.
- Perform field visits.
- Assist in managing project closeouts and CAMP (Commissioning, Acceptance and Maintenance Plan) processes.
- Conduct monthly project meetings.
Project Administration
- Prepare reports, presentations, research papers, and executive studies.
- Prepare meeting minutes.
- Coordinate in-house and third-party correspondence.
- Review and approve transmittals.
- Project filling and documentation control.
Manage Contractor/Procurement Process
- Assist in the preparation of schedules, estimates and project controls.
- Assist in developing procurement packages.
- Facilitate the distribution and review of submittals and deliverables.
- Review, validate, and disposition transmittals and invoices from both Force Account and Third Party.
- Assist in contract management.
Special Assignments
- Perform other assignments as requested by the SP Director.
- Participate in special assignments representing SP, as required.
Safety/Quality Process Improvements
- Ensure a safe working environment and adherence to guidelines of company safety policies and procedures. Lead by example.
- Review project documentation for completeness and accuracy.
- Ensure QA Plan verifications are performed and documented.
QUALIFICATIONS:
A). Required
- Bachelor’s Degree in Engineering, Construction Management, Business, or other related fields of study. Demonstrated, directly related, recent equivalent experience and education may be considered in lieu of the degree requirement, subject to approval.
- Must possess prior construction/engineering/manufacturing/project management experience.
- Must possess knowledge of the construction industry (buildings, bridges, railroad facilities, civil, electrical, mechanical trades, signal, communications and power).
- Must possess working knowledge of project planning, scheduling, and estimating for construction trades (all disciplines).
- Must be able to read and interpret construction plans.
- Must be able to organize reports, have the ability to analyze data and recommend solutions to coordination problems.
- Must possess proficient computer application skills (Windows environment-Microsoft Office).
- Must possess strong business administration skills (i.e. report writing and spreadsheets).
- Must possess strong communication, interpersonal and presentation skills.
B.) Preferred
- Bachelor's Degree in Civil, Electrical, or Mechanical Engineering.
- Familiarization with Contract Documents, Specifications, and Plans. (CSI Format – Construction Specification Institute).
- Knowledge of railroad operational needs, FRA [Federal Railroad Administration] policies and safety issues governing the LIRR.
Wage Progression:
If hired prior to 9/24/14:
Step 1-80%
Step 2-90%
Step 3-100%
If hired after 9/24/14:
Step 1-80%
Step 2-90%
Step 3-100%
OTHER INFORMATION:
In addition to meeting the minimum requirements of the position, the selection process may include, but is not limited to, a pre-screening. assessment (i.e., physical, written and/ or practical evaluation) and interview. Candidates forfeit further consideration in the process if they fail to participate in any step of the process when scheduled. Make up dates/times will not be given. In addition, LIRR employee applicants must be in their current position for the 12 months immediately preceding the close date of this posting and must possess a satisfactory work. history, including attendance and discipline record. A record of more than ten sick days without medical documentation in two of the last three years is considered unsatisfactory attendance. Not all qualified applicants are guaranteed an interview due to the competitive selection. process. A medical examination and safety sensitive drug/alcohol test may also be required.
EQUAL EMPLOYMENT OPPORTUNITY:
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.
Salary : $42
