What are the responsibilities and job description for the Staff Analyst Series - Medical Records Unit (OHS) position at Metropolitan Transportation Authority?
Description
Position at MABSTOA
Job Information:
Title: Staff Analyst Series - Medical Records Unit (OHS)
Opening Date: 1/27/2025
Closing Date 02/10/2025
Authority: OA/TA
Department: Occupational Health Services
Division/Unit: Medical Administration
Reports to: Director, Medical Administration
Work Location: 300 Cadman Plaza West
Hours of Work: 9:00AM - 5:00PM
This position on the NYC Transit payroll and is eligible for the 55-a Program. This position is open to qualified persons who are eligible for the 55-a Program. Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the following link https://www1.nyc.gov/site/dcas/employment/55-a-program.page
Compensation:
Staff Analyst I (TA): $63,310 - $74,950 (New Hire Rate: $55,049) (Represented by OSA)
Staff Analyst I (OA): $68,962 - $81,642 (Represented by TWU)
Staff Analyst I (OA): $68,962 - $81,642 (Represented by TWU)
Staff Analyst II (TA): $73,510 - $81,871 (New Hire Rate: $63,923) (Represented by OSA)
Staff Analyst II (OA): $80,071 - $89,179 (Represented by TWU)
Staff Analyst II (OA): $80,071 - $89,179 (Represented by TWU)
Associate Staff Analyst (TA): $83,098 - $107,591 (Represented by OSA) (New Hire Rate: $72,258)
Associate Staff Analyst (OA): $90,511 - $117,195 (Represented by TWU)
Associate Staff Analyst (OA): $90,511 - $117,195 (Represented by TWU)
TA CANDIDATES MUST BE IN A PERMANENT CIVIL SERVICE STATUS IN THE TITLE(S) OF ASSISTANT TRANSIT MANAGEMENT ANALYST IN ORDER TO BE CONSIDERED OR BE ON AN ESTABLISHED LIST OR HAVE PASSED A CORRESPONDING EXAMINATION.
Responsibilities:
The Staff Analyst plays a critical part in the management and dissemination of confidential and critical medical chart records, including assisting in the supervision and direction of Medical Record Unit's (MRU's) clerical staff and their work/assignments. The Analyst will perform Quality Assurance reviews of MRU work, including ensuring the accuracy and thoroughness of records prior to dissemination to requestors (Legal, Labor Relations, employees, OHS physicians and senior management) and transfer to MTA long-term storage. The selected candidate will perform internal control reviews and annual testing activities of OHS' at-risk activities. On an ongoing basis, the incumbent: confers with employees/all Medical Assessment Centers to ensure medical records are complete and record requests are responded to timely; assists with all matters related to external consultant referrals, including appointment scheduling, follow-ups, resolution of consultant matters, and validation of external consultant invoices; acts as liaison to outside physicians and laboratories to resolve scheduling, evaluation, testing, and invoicing issues; is responsible for bi-monthly reporting of MRU's activities; coordinates high-volume records transfer to long-term storage; coordinates staff absences and assignment back-up; and orders Unit’s supplies. The Analyst will provide guidance and assistance to outside contractors performing digitalization of all existing medical charts and acts as a subject matter expert in the creation of document ID types and activities supporting the development of a medical documentation system. The Staff Analyst will resolve issues as they arise, to the extent possible, with advice and guidance from the Director, Medical Administration.
Education and Experience:
Education and Experience:
Associate Staff Analyst:
1. A master’s degree from an accredited college in economics, finance, accounting,
business or public administration, human resources management, management
science, operations research, organizational behavior, industrial psychology,
statistics, personnel administration, labor relations, psychology, sociology,
human resources development, political science, urban studies or a Juris Doctor
degree from an accredited law school, and one year of satisfactory full‐time
professional experience in one or a combination of the following: working with the
budget of a large public or private concern in budget administration, accounting, economic
or financial administration, or fiscal or economic research; in management or methods analysis,
operations research, organizational research or program evaluation; in personnel or public
administration, recruitment, position classification, personnel relations, labor
relations, employee benefits, staff development, employment program
planning/administration, labor market research, economic planning, social
services program planning/evaluation, or fiscal management, or in a related
area; or
2. A baccalaureate degree from an accredited college and three years of
satisfactory full‐time professional experience in the areas described in ʺ1ʺ
above.
business or public administration, human resources management, management
science, operations research, organizational behavior, industrial psychology,
statistics, personnel administration, labor relations, psychology, sociology,
human resources development, political science, urban studies or a Juris Doctor
degree from an accredited law school, and one year of satisfactory full‐time
professional experience in one or a combination of the following: working with the
budget of a large public or private concern in budget administration, accounting, economic
or financial administration, or fiscal or economic research; in management or methods analysis,
operations research, organizational research or program evaluation; in personnel or public
administration, recruitment, position classification, personnel relations, labor
relations, employee benefits, staff development, employment program
planning/administration, labor market research, economic planning, social
services program planning/evaluation, or fiscal management, or in a related
area; or
2. A baccalaureate degree from an accredited college and three years of
satisfactory full‐time professional experience in the areas described in ʺ1ʺ
above.
3. An associate degree or completion of 60 semester credits from an accredited college or university and four years of satisfactory full-time professional experience as described in "2" above; or
4. A four-year high school diploma or its educational equivalent and six years of satisfactory full-time professional experience as described in "2" above; or
5. A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college or university for one year of experience. However, all candidates must have a high school diploma.
4. A four-year high school diploma or its educational equivalent and six years of satisfactory full-time professional experience as described in "2" above; or
5. A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college or university for one year of experience. However, all candidates must have a high school diploma.
Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after
meeting the minimum requirements, one additional year of professional experience as
described in ʺ2ʺ above
Staff Analyst I-II:
1. A master’s degree from an accredited college or university in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, or urban studies, or a Juris Doctor degree from an accredited law school; or
2. A baccalaureate degree from an accredited college or university and two years of satisfactory full-time professional experience in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or
3. An associate degree or completion of 60 semester credits from an accredited college or university and four years of satisfactory full-time professional experience as described in "2" above; or
4. A four-year high school diploma or its educational equivalent and six years of satisfactory full-time professional experience as described in "2" above; or
5. A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college or university for one year of experience. However, all candidates must have a high school diploma.
Special Note:
2. A baccalaureate degree from an accredited college or university and two years of satisfactory full-time professional experience in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area; or
3. An associate degree or completion of 60 semester credits from an accredited college or university and four years of satisfactory full-time professional experience as described in "2" above; or
4. A four-year high school diploma or its educational equivalent and six years of satisfactory full-time professional experience as described in "2" above; or
5. A combination of education and/or experience equivalent to "1", "2", "3", or "4" above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college or university for one year of experience. However, all candidates must have a high school diploma.
Special Note:
To be eligible for placement in Assignment Level II, individuals must have, after
meeting the minimum requirements, one additional year of professional experience as
described in ʺ2ʺ above.
Desired Skills:
- Excellent verbal, written and interpersonal skills, including ability to discuss and document requirements, review proposals, and prepare complex scopes of work and spreadsheets.
- Experience in Budgeting, Procurement, Contracting and/or Staffing.
- Must have working knowledge of Microsoft Office applications, including Word and Excel
- Must be organized with ability to handle multiple tasks efficiently, follow-up, and be persistent.
- Efficient knowledge of PeopleSoft and EIS is desirable
- Ability to work independently
Selection Method:
Based on evaluation of education, skills, experience and interview.
Other Information:
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
Equal Employment Opportunity:
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.
Salary : $68,962 - $81,642
