What are the responsibilities and job description for the Staff Analyst Trainee Series - Medical Records Unit (OHS) position at Metropolitan Transportation Authority?
Description
Position at MABSTOA
Job Information:
Title: Staff Analyst Trainee Series - Medical Records Unit (OHS)
Opening Date: 1/27/2025
Closing Date 2/10/2025
Authority: OA/TA
Department: Occupational Health Services
Division/Unit: Medical Administration
Reports to: Director, Medical Administration
Work Location: 300 Cadman Plaza West
Hours of Work: 9:00AM - 5:00PM
This position on the NYC Transit payroll is competitive and is eligible for the 55-a Program. This position is open to qualified persons who are eligible for the 55-a Program. Please indicate in your cover letter and in the upper right corner of your resume that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the following link https://www1.nyc.gov/site/dcas/employment/55-a-program.page
Compensation:
Salary Range:
Staff Analyst Trainee I (OA): $54,026 - $57,267 (Represented by TWU)
Staff Analyst Trainee I (TA): $49,599 - $52,571 (New Hire Rate: $43,129; Rep by OSA)
Staff Analyst Trainee II (OA): $58,351 - $64,832 (Represented by TWU)
Staff Analyst Trainee II (TA): $53,565 -$59,520 (New Hire Rate: $46,580; Rep by OSA)
ONLY CANDIDATES WITH PERMANENT CIVIL SERVICE AS A STAFF ANALYST TRAINEE WILL BE CONSIDERED FOR THE TA TITLES OR IS PART OF AN ESTABLISHED & IS REACHABLE ON THE LIST.
Responsibilities:
The Staff Analyst Trainee will aid in the management and dissemination of confidential and critical medical chart records, including assisting in the supervision and direction of Medical Record Unit's (MRU's) clerical staff and their work/assignments. The Trainee will assist to perform Quality Assurance reviews of MRU work, including ensuring the accuracy and thoroughness of records prior to dissemination to requestors (Legal, Labor Relations, employees, OHS physicians and senior management) and transfer to MTA long-term storage. The selected candidate will assist perform internal control reviews and annual testing activities of OHS' at-risk activities. On an ongoing basis, the Trainee will assist: confers with employees/all Medical Assessment Centers to ensure medical records are complete and record requests are responded to timely; assists with all matters related to external consultant referrals, including appointment scheduling, follow-ups, resolution of consultant matters, and validation of external consultant invoices; acts as liaison to outside physicians and laboratories to resolve scheduling, evaluation, testing, and invoicing issues; is responsible for bi-monthly reporting of MRU's activities; coordinates high-volume records transfer to long-term storage; coordinates staff absences and assignment back-up; and orders Unit’s supplies. The Trainee will provide guidance and assistance to outside contractors performing digitalization of all existing medical charts and acts as a subject matter expert in the creation of document ID types and activities supporting the development of a medical documentation system. The Staff Analyst Trainee will assist to resolve issues as they arise, to the extent possible, with advice and guidance from the Director, Medical Administration.
Education and Experience:
STAFF ANALYST TRAINEE I-II
1. A baccalaureate degree from an accredited college or university; or
2. An associate degree or completion of 60 semester credits from an accredited college or university and two years of satisfactory full-time professional experience in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification; or in personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or
3. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education, or a recognized accrediting organization and four years of satisfactory full-time professional experience as described in “2” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college or university for one year of experience. However, all candidates must have a high school diploma or its education equivalent.
2. For Appointment to Salary Step 2:
Completion of 1 year of satisfactory service at Step 1.
2. An associate degree or completion of 60 semester credits from an accredited college or university and two years of satisfactory full-time professional experience in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification; or in personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or
3. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education, or a recognized accrediting organization and four years of satisfactory full-time professional experience as described in “2” above; or
4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college or university for one year of experience. However, all candidates must have a high school diploma or its education equivalent.
2. For Appointment to Salary Step 2:
Completion of 1 year of satisfactory service at Step 1.
Desired Skills:
- Excellent verbal, written and interpersonal skills, including ability to discuss and document requirements, review proposals, and prepare complex scopes of work and spreadsheets.
- Experience in Budgeting, Procurement, Contracting and/or Staffing.
- Must have working knowledge of Microsoft Office applications, including Word and Excel
- Must be organized with ability to handle multiple tasks efficiently, follow-up, and be persistent.
- Efficient knowledge of PeopleSoft and EIS is desirable
- Ability to work independently
Selection Method:
Based on evaluation of education, skills, experience, and interview.
Other Information:
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).
Equal Employment Opportunity:
MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.
Salary : $54,026 - $57,267
